Administrative and Operations Associate

CROWNN COMPANY PTE. LTD.; Singapore; Hybrid; SGD 36,000 - 60,000; Full time

Job summary

CROWNN COMPANY PTE. LTD. is seeking an Administrative and Operations Associate to handle day-to-day office tasks and PA duties within a multi-company financial group.

This hybrid role combines executive support with broader business operations to improve workflows and compliance. You will manage calendars and meetings, coordinate travel, maintain records, support onboarding, and help identify efficiency improvements across departments while protecting data privacy and maintaining a

Qualifications

• Diploma from recognised tertiary establishment.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Prior experience in administrative roles is preferred.

Responsibilities

• Handle general office administration, vendor management, and meeting schedules for executives.
• Maintain secure digital and physical records following data privacy laws.
• Office infrastructure: Maintain digital and physical filing systems, organize internal communication, and assist with team onboarding.
• Process improvement: Help managers identify and implement efficiency upgrades across departments
• Process management: Coordinate internal workflows, track project deadlines, and update corporate databases.
• Calendar management: Control complex executive schedules, book appointments, and filter vital communications.
• Travel logistics: Arrange detailed itineraries, flights, and accommodations.
• Executive support: Prepare meeting agendas, take comprehensive notes, and manage confidential requests with discretion

Skills

Organizational skills

Coordination

Microsoft Office

Communication skills

Attention to detail

Education

Diploma

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Our client is looking for an administrative and operations associate for a multi-company financial group handling day-to-day office tasks ensuring regulatory compliance.

You will be responsible for the support as an Administrative and Operations Associate with Personal Assistant (PA) responsibilities combining broad office support and workflow optimization. This hybrid role bridges high-level executive support and daily business operations.

Responsibilities

• Handle general office administration, vendor management, and meeting schedules for executives.
• Maintain secure digital and physical records following data privacy laws.
• Office infrastructure: Maintain digital and physical filing systems, organize internal communication, and assist with team onboarding.
• Process improvement: Help managers identify and implement efficiency upgrades across departments
• Process management:
• Coordinate internal workflows, track project deadlines, and update corporate databases.

Personal Assistant (PA) Responsibilities

• Calendar management: Control complex executive schedules, book appointments, and filter vital communications.
• Travel logistics: Arrange detailed itineraries, flights, and accommodations..
• Executive support: Prepare meeting agendas, take comprehensive notes, and manage confidential requests with discretion

About You

• Diploma from recognised tertiary establishment.

• Strong organizational and coordination skills with attention to detail.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Good written and verbal communication skills.

• Prior experience in administrative roles is preferred.