People Partner

CONSTRUCTOR TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

CONSTRUCTOR TECHNOLOGY PTE. LTD. is seeking an experienced administrator to provide executive and secretarial support across the leadership team in Singapore. The role covers calendar management, meeting coordination, travel arrangement, and confidential document handling.

You will oversee office administration, HR operations, and cross-functional project coordination, ensuring processes run smoothly. The ideal candidate has 5 years of related experience and strong organisational skills.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Human Resources, Management, Secretarial Studies, or a related discipline.
• 5 years of experience in administration, executive assistant, office management, HR operations, or coordinator roles.
• Experience supporting management teams and coordinating business activities.
• Experience in HR administration and employee lifecycle support is preferred.
• Experience handling confidential information and corporate documentation.

Responsibilities

• Manage calendars, appointments, and meeting schedules for senior management.
• Coordinate internal and external meetings, including agendas, presentations, and documents.
• Take meeting minutes and monitor follow-up actions.
• Manage correspondence, emails, reports, and confidential documents.
• Arrange business travel, accommodation, and itineraries.
• Act as a liaison between management, employees, clients, and external stakeholders.
• Oversee daily office administration and ensure efficient operations.
• Maintain company records, contracts, policies, and filing systems.
• Prepare business reports, presentations, letters, and documentation.
• Coordinate office supplies, vendor relationships, facilities management, and procurement.
• Support budget tracking, invoice processing, and expense administration.
• Organize corporate events, meetings, and employee activities.
• Support the full employee lifecycle, including onboarding, transfers, and offboarding.
• Maintain employee records and HR documentation.
• Coordinate employment contracts, letters, and HR-related documentation.
• Assist with leave administration, attendance tracking, and employee data management.
• Support payroll preparation by coordinating HR information.
• Coordinate employee benefits administration and insurance matters.
• Assist with work pass and immigration administration where applicable.
• Support employee engagement activities, training coordination, and internal communications.
• Ensure compliance with policies and employment regulations.
• Coordinate cross-functional projects and track timelines, deadlines, and deliverables.
• Monitor action items arising from management meetings and support process improvements.

Skills

Calendar management

Meeting coordination

Travel arrangements

Confidential document handling

Liaison with management & stakeholders

Education

Diploma or Bachelor's Degree in Business Administration, HR, Management, Secretarial Studies

Tools

MS Office

HRIS

Job description

Key Responsibilities

Executive & Secretarial Support

• Manage calendars, appointments, and meeting schedules for senior management.
• Coordinate internal and external meetings, including preparation of agendas, presentations, and supporting documents.
• Take meeting minutes and monitor follow-up actions.
• Manage correspondence, emails, reports, and confidential business documents.
• Arrange business travel, accommodation, and itineraries.
• Act as a liaison between management, employees, clients, and external stakeholders.

Administration & Office Management

• Oversee daily office administration and ensure efficient office operations.
• Maintain company records, contracts, policies, and filing systems.
• Prepare business reports, presentations, letters, and documentation.
• Coordinate office supplies, vendor relationships, facilities management, and procurement activities.
• Support budget tracking, invoice processing, and expense administration.
• Organize corporate events, meetings, and employee activities.

HR Operations

• Support the full employee lifecycle, including onboarding, transfers, and offboarding processes.
• Maintain employee records and ensure HR documentation is accurate and up to date.
• Coordinate employment contracts, letters, and HR-related documentation.
• Assist with leave administration, attendance tracking, and employee data management.
• Support payroll preparation by coordinating HR information and employee records.
• Coordinate employee benefits administration and insurance-related matters.
• Assist with work pass, employment pass, and immigration-related administration where applicable.
• Support employee engagement activities, training coordination, and internal communications.
• Ensure compliance with company policies and employment regulations.

Business & Project Coordination

• Coordinate cross-functional projects and support management initiatives.
• Track project timelines, deadlines, and deliverables.
• Monitor action items arising from management meetings.
• Support process improvements and operational efficiency initiatives.
• Assist management with special assignments and strategic projects.

Requirements

Education

• Diploma or Bachelor's Degree in Business Administration, Human Resources, Management, Secretarial Studies, or a related discipline.

Experience

• 5 years of experience in administration, executive assistant, office management, HR operations, or coordinator roles.
• Experience supporting management teams and coordinating business activities.
• Experience in HR administration and employee lifecycle support is preferred.
• Experience handling confidential information and corporate documentation.