Administration Manager

vip consultancy pte. ltd.; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

Vip Consultancy Pte. Ltd. is seeking a capable office administrator with finance exposure to support daily operations in a fast-paced environment in Singapore.

You will oversee office functions, coordinate processes, and assist the CFO with financial analyses and management reports. Fluent Chinese and English communication is required for interactions with internal teams and external clients.

Qualifications

• Minimum 3 years of relevant experience with degree.
• Strong ability to implement and monitor internal controls.
• Experience of managing a finance function in a fast-moving, rapidly growing environment.
• Eye for detail and diligence to ensure accuracy of systems and processes.
• Excellent analytical, communication and influencing skills.
• Fluent in written and spoken Chinese & English; bilingual with internal/external stakeholders.

Responsibilities

• Oversee daily office administration and ensure smooth and efficient office operations.
• Manage office supplies, equipment, facilities, maintenance and external service providers.
• Coordinate administrative processes and implement office policies and procedures.
• Support the Sales team in preparing, issuing and coordinating sales invoices.
• Liaise with internal departments to ensure accurate and timely processing of sales-related documentation.
• Assist the CFO in preparing financial analysis, management reports and business performance reports.
• Monitor operational expenses, financial information and business performance indicators.
• Provide administrative and analytical support for budgeting, business planning and financial reporting.
• Coordinate cross-departmental activities to improve operational efficiency and workflow.
• Handle general administrative matters and perform other duties as assigned by Management.

Skills

Analytical skills

Communication skills

Influencing skills

Attention to detail

Internal controls

Finance management

Experience with finance function

Degree qualification

Education

Degree qualification

Job description

Job Responsibilities:

1. Oversee daily office administration and ensure smooth and efficient office operations.

2. Manage office supplies, equipment, facilities, maintenance and external service providers.

3. Coordinate administrative processes and implement office policies and procedures.

4. Support the Sales team in preparing, issuing and coordinating sales invoices.

5. Liaise with internal departments to ensure accurate and timely processing of sales-related documentation.

6. Assist the CFO in preparing financial analysis, management reports and business performance reports.

7. Monitor operational expenses, financial information and business performance indicators.

8. Provide administrative and analytical support for budgeting, business planning and financial reporting.

9. Coordinate cross-departmental activities to improve operational efficiency and workflow.

10. Handle general administrative matters and perform other duties as assigned by Management.
    

Job Requirements:

1. Minimum 3 years of relevant experience with Degree qualification.
2. Strong ability to implement and monitor internal controls.
3. Experience of managing a finance function in a fast-moving, rapidly growing environment.
4. Eye for detail and diligence to ensure accuracy of systems and processes.
5. Excellent analytical, communication and influencing skills.
6. Fluent in written and spoken Chinese & English. Able to communicate seamlessly in Chinese with internal product and R&D teams, and conduct bilingual business interactions with external clients.