Administration Manager

JIS CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 78,000 - 112,000; Full time

Job summary

JIS CONSTRUCTION PTE. LTD. is seeking an experienced Administration Manager to oversee daily operations, coordinate office activities and ensure efficient administrative systems. You will lead a small team, manage budgets, and implement policies across departments.

The role requires strong leadership, communication, and problem-solving skills, with a minimum of five years in administration or office management. Singapore-based candidates preferred.

Qualifications

• Minimum 5 years of relevant experience in administration or office management.
• Diploma or degree in Business Administration, Management, or related field preferred.
• Strong leadership, organisational, communication, and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Oversee daily administrative operations and office activities.
• Develop and implement administrative policies and procedures.
• Supervise administrative staff and provide guidance.
• Manage office budgets, expenses, procurement, and resources.
• Coordinate with management, departments, suppliers, and clients.
• Maintain records, contracts, reports, and confidential information.
• Prepare management reports and administrative documentation.
• Monitor facilities, equipment, inventory, and maintenance.
• Ensure processes comply with policies and regulations.
• Identify opportunities to improve workflow and productivity.
• Assist senior management with planning and project coordination.
• Handle staff administration including attendance and leave.
• Coordinate meetings, travel, and corporate events.
• Liaise with departments to resolve operational issues.
• Maintain a professional environment and support business objectives.

Skills

Leadership

Organisational skills

Communication

Interpersonal skills

Problem solving

Office administration

Documentation and reporting

Time management

Team supervision

Stakeholder liaison

Education

Diploma or degree in Business Administration, Management

Tools

Microsoft Office

Job description

Job Description

We are seeking an experienced and highly organised Administration Manager to oversee the company's administrative operations, manage office resources, coordinate business activities, and ensure smooth and efficient day-to-day operations. The ideal candidate should possess strong leadership, communication, organisational, and problem-solving skills.

Roles and Responsibilities

1. Oversee and manage the company's daily administrative operations and office activities.

2. Develop and implement administrative policies, procedures, and operational guidelines.

3. Supervise administrative staff, assign duties, monitor performance, and provide guidance.

4. Manage office budgets, operational expenses, procurement, and resource allocation.

5. Coordinate with management, departments, suppliers, clients, and external stakeholders.

6. Maintain accurate records, business documents, contracts, reports, and confidential company information.

7. Prepare management reports, operational summaries, correspondence, and administrative documentation.

8. Monitor office facilities, equipment, inventory, and maintenance requirements.

9. Ensure administrative processes comply with applicable company policies and regulatory requirements.

10. Identify opportunities to improve workflow, productivity, and operational efficiency.

11. Assist senior management with business planning, project coordination, and implementation of administrative strategies.

12. Handle staff administration, including attendance records, leave administration, and personnel documentation.

13. Coordinate meetings, appointments, business travel arrangements, and corporate events.

14. Liaise with relevant departments to resolve operational issues and ensure timely completion of administrative tasks.

15. Maintain a professional working environment and support the company's overall business objectives.
    

    • Minimum 5 years of relevant experience in administration, office management, or business operations.

    • Diploma or degree in Business Administration, Management, or a related field is preferred.

    • Strong leadership, organisational, communication, and interpersonal skills.

    • Excellent knowledge of office administration, documentation, and reporting procedures.

    • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

    • Ability to manage multiple responsibilities, meet deadlines, and solve problems effectively.

    • Strong attention to detail, integrity, and ability to handle confidential information.

    • Ability to work independently and collaborate effectively with different departments.