ADMIN

XING JIA PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

XING JIA PTE. LTD. in Singapore seeks an experienced Administrative Manager to oversee day-to-day operations for construction projects. You will develop and implement procedures, manage records, and coordinate procurement to support project delivery.

Ideal candidates have at least 5 years in construction administration, with strong communication skills and a focus on accuracy and confidentiality. This on-site role offers full-time employment in Singapore.

Qualifications

• Minimum 5 years of administrative experience in the construction industry.
• Excellent written and spoken communication skills.

Responsibilities

• Manage and supervise the company's administrative operations to ensure efficient day-to-day office functions.
• Develop, implement, and continuously improve administrative procedures and workflows.
• Maintain company records, filing systems, and project documentation with accuracy and confidentiality.
• Ensure proper document control for all construction projects, including timely filing, tracking, and retrieval of project documents.
• Handle purchasing activities, including preparing purchase orders, coordinating supplier requirements, and monitoring deliveries.
• Liaise with suppliers to ensure materials and services are delivered on time and in accordance with project requirements.
• Monitor procurement schedules and follow up on outstanding orders to support project operations.
• Coordinate with project teams, suppliers, and internal departments to ensure smooth operational support.
• Other ad‑hoc tasks when required.

Skills

Effective communication

Job description

Job Roles and Responsibilities:

• Manage and supervise the company's administrative operations to ensure efficient day-to-day office functions.
• Develop, implement, and continuously improve administrative procedures and workflows.
• Maintain company records, filing systems, and project documentation with accuracy and confidentiality.
• Ensure proper document control for all construction projects, including timely filing, tracking, and retrieval of project documents.
• Handle purchasing activities, including preparing purchase orders, coordinating supplier requirements, and monitoring deliveries.
• Liaise with suppliers to ensure materials and services are delivered on time and in accordance with project requirements.
• Monitor procurement schedules and follow up on outstanding orders to support project operations.
• Coordinate with project teams, suppliers, and internal departments to ensure smooth operational support.
• Other ad‑hoc tasks when required.

Job skills and requirements:

• Minimum 5 years of administrative experience in the construction industry.
• Effective communication skills (written and spoken)