ADMINISTRATION MANAGER

yaseem private limited; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

yaseem private limited in Singapore is seeking an experienced Administration Manager to supervise daily support operations, lead a team across departments, and plan efficient procedures. You will ensure smooth information flow and help other business units run effectively.

The ideal candidate has proven admin leadership, strong organizational and communication skills, familiarity with office management, and the ability to work under pressure, including evenings, holidays, or weekends as needed.

Qualifications

• Proven experience as administration manager
• Understanding of office management procedures and policies
• Knowledge of financial and facilities management principles
• Proficient in MS Office
• Ability to work under pressure

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance
• Ensure smooth flow of information within the company
• Manage schedules and deadlines
• Monitor inventory of office supplies and purchasing within budget
• Monitor costs and expenses for budget prep
• Oversee facilities services and maintenance
• Organize and supervise office activities (recycling, renovations, event planning)
• Ensure operations adhere to policies and regulations
• Keep abreast of organizational changes and business developments
• Perform other duties as directed by the director

Skills

Leadership

MS Office

Organizational skills

Problem solving

Team leadership

Communication

Education

BSc/BA in Business Admin

Job description

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).