Administration Manager

MAI SALONS PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

MAI SALONS PTE. LTD. in Singapore is seeking an Administrative Assistant to support daily office tasks, manage scheduling, and assist visitors with a positive, professional demeanor.

Candidates should be detail-oriented, proficient with office software, and capable of multitasking while delivering excellent written and verbal communication. Multilingual abilities are a plus, and availability during opening hours is expected.

Qualifications

• Associate's Degree in a related field is required.
• Prior administrative experience is preferred.
• Excellent computer skills, especially typing.
• Attention to detail is essential.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• Ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Perform any other duties assigned by the director.

Skills

Communication skills

Multitasking

Attention to detail

Typing

Education

Associate's Degree in a related field

Job description

Administrative Assistant Job Description

We are looking for an administrative assistant multi-tasker with excellent communication skills and an upbeat attitude. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Administrative Assistant Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Perform any other duties assigned by the director.

Administrative Assistant Requirements

• Associate's Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).