Administration Manager

SMART TEN PTE. LTD.; Singapore; Presencial; SGD 40.000 - 52.000; Tempo integral

Resumo da vaga

SMART TEN PTE. LTD. is seeking an Administrative Assistant to support daily office operations with professional communication and a proactive attitude.

The role involves managing schedules, coordinating meetings, and handling travel arrangements while maintaining courteous interactions with clients and colleagues. The ideal candidate will have an Associate's degree and prior administrative experience, strong computer skills, attention to detail, and the flexibility to work during opening hours,

Qualificações

• Associate's Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Responsabilidades

• Handle office tasks including filing, generating reports and presentations, and setting up for meetings.
• Provide real-time scheduling support by booking appointments and avoiding conflicts.
• Make travel arrangements (flights, cars, hotels, restaurants).
• Screen phone calls and route to the appropriate party.
• Use computers to generate reports, transcribe minutes, create presentations, and research.
• Greet and assist visitors and maintain professional communication via phone, email, and mail.
• Anticipate others' needs to ensure a seamless, positive experience.
• Perform other duties as assigned by the director.

Conhecimentos

Communication skills

Multilingual

Attention to detail

Working under pressure

Formação

Associate's Degree

Ferramentas

Microsoft Word

Excel

Descrição da vaga

Administrative Assistant Job Description

We are looking for an administrative assistant multi-tasker with excellent communication skills and an upbeat attitude. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Administrative Assistant Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Perform any other duties assigned by the director.

Administrative Assistant Requirements

• Associate's Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).