Administration Manager

ABILITY M&E PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

ABILITY M&E PTE. LTD. is seeking an experienced Office Administrator to manage and optimize daily administrative and office operations in Singapore. You will coordinate with stakeholders, oversee records and facilities, support HR processes, and prepare documentation to ensure compliance and smooth workflows.

The role involves budgeting support, reports preparation, and providing proactive administrative assistance across departments to drive efficiency and organizational productivity.

Qualifications

• Experience in office administration, coordination and records management.
• Familiarity with HR support processes and documentation handling.
• Strong organizational and communication skills.

Responsibilities

• Manage and oversee daily administrative and office operations to ensure efficiency and effectiveness
• Maintain accurate company records, documents, and correspondence for organizational compliance and accessibility
• Coordinate communication and collaboration with employees, clients, suppliers, and service providers to support business activities
• Oversee office facilities, equipment, supplies, and maintenance to provide a functional work environment
• Support recruitment processes, employee onboarding, and staff administration to facilitate workforce management
• Prepare reports, letters, invoices, and other administrative documents to support operational needs
• Monitor office expenses and assist with budget tracking and payment processing to maintain financial control
• Ensure compliance with company policies and relevant statutory requirements to mitigate risks
• Coordinate meetings, appointments, schedules, and company activities to optimize time management
• Provide administrative support to management and other departments to enhance organizational productivity
• Supervise administrative staff by allocating daily tasks and monitoring performance to achieve team goals
• Ensure smooth and efficient day-to-day business operations to support overall company objectives

Job description

Job Summary

Manage and optimize daily administrative and office operations to support smooth business functions. Coordinate with stakeholders, oversee records and facilities, support HR processes, prepare documentation, monitor expenses, and ensure compliance with policies and regulations.

Responsibilities

• Manage and oversee daily administrative and office operations to ensure efficiency and effectiveness
• Maintain accurate company records, documents, and correspondence for organizational compliance and accessibility
• Coordinate communication and collaboration with employees, clients, suppliers, and service providers to support business activities
• Oversee office facilities, equipment, supplies, and maintenance to provide a functional work environment
• Support recruitment processes, employee onboarding, and staff administration to facilitate workforce management
• Prepare reports, letters, invoices, and other administrative documents to support operational needs
• Monitor office expenses and assist with budget tracking and payment processing to maintain financial control
• Ensure compliance with company policies and relevant statutory requirements to mitigate risks
• Coordinate meetings, appointments, schedules, and company activities to optimize time management
• Provide administrative support to management and other departments to enhance organizational productivity
• Supervise administrative staff by allocating daily tasks and monitoring performance to achieve team goals
• Ensure smooth and efficient day-to-day business operations to support overall company objectives