ADMINISTRATION MANAGER

MECH-ANN ENGINEERING HUB; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

MECH-ANN ENGINEERING HUB in Singapore invites applications for Attendance & HR Administration, Payroll & Staff Management, and Procurement & Inventory Control roles. You will oversee attendance, payroll processing, supplier coordination, and office support for project teams.

The position requires strong administrative skills, attention to detail, and the ability to manage multiple tasks across HR, procurement, and project support functions.

Qualifications

• Experience in HR administration and attendance tracking is preferred.
• Payroll processing knowledge and accuracy are essential.
• Familiarity with procurement and supplier coordination helps.
• Ability to support office and project administration tasks.

Responsibilities

• Supervise and maintain staff attendance, leave records, and overtime claims.
• Assist in recruitment, onboarding, and coordination with site supervisors for manpower planning.
• Prepare and process monthly payroll accurately.
• Handle employees' claims and medical benefits.
• Manage foreign worker documentation.
• Coordinate purchase of office and site supplies (stationery, safety equipment, tools, and materials).
• Source and negotiate with suppliers for cost-effective procurement.
• Maintain proper records of purchase orders, delivery notes, and invoices.
• Ensure smooth operation of office administration, filing, and document control.
• Provide administrative support to project teams, including scheduling meetings and preparing reports.
• Perform any other ad-hoc duties assigned by management.

Skills

HR administration

Payroll processing

Recruitment support

Procurement

Office administration

Job description

Attendance & HR Administration

• Supervise and maintain staff attendance, leave records, and overtime claims.
• Assist in recruitment, onboarding, and coordination with site supervisors for manpower planning.

Payroll & Staff Management

• Prepare and process monthly payroll accurately.
• Handle employees' claims and medical benefits.
• Manage foreign worker documentation.

Procurement & Inventory Control

• Coordinate purchase of office and site supplies (stationery, safety equipment, tools, and materials).
• Source and negotiate with suppliers for cost-effective procurement.
• Maintain proper records of purchase orders, delivery notes, and invoices.

Office & Project Support

• Ensure smooth operation of office administration, filing, and document control.
• Provide administrative support to project teams, including scheduling meetings and preparing reports.
• Perform any other ad-hoc duties assigned by management.