Administration Assistant

ALLEN & GLEDHILL LLP; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

Allen & Gledhill LLP is seeking a motivated Mailroom/Administrative Assistant in Singapore. The role involves receiving, sorting and distributing mail and packages, handling data entry, and supporting general office tasks.

The successful candidate will have at least GCE O-Level, basic Word/Excel skills, and an eye for detail. Prior mail room experience is a plus and physical fitness is required for handling deliveries.

Qualifications

• Minimum GCE ‘O’ level.
• Basic computer proficiency with Word and Excel and accurate data entry.
• Experience in a mail room or administrative role is an advantage.
• Physically fit and able to handle mail or packages.
• Good organizational skills and attention to detail.

Responsibilities

• Receive, sort, record and distribute incoming mail, courier packages and documents.
• Prepare and process outgoing mail and arrange courier deliveries.
• Perform data entry and maintain accurate mail room records.
• Assist with photocopying, scanning, printing and other administrative duties.
• Maintain the mail room organization and confidential handling of legal documents.
• Perform other office support duties as assigned.

Skills

Data entry

Organizational skills

Attention to detail

Basic computer skills

Education

GCE O-Level

Tools

Microsoft Word

Microsoft Excel

Job description

An award-winning full service law firm, Allen & Gledhill LLP has been providing legal services to premier clients since 1902. One of the largest law firms in Singapore and South-east Asia, Allen & Gledhill counts among its clients some of the most well-known local and multinational companies and financial institutions. We have the following position for a highly motivated and committed individual to join our Firm:

JobDescription:

• Receive,sort,record,anddistributeincomingmail,courierpackages,anddocuments.
• Prepareandprocessoutgoingmailandarrangecourierdeliveries.
• Performdataentryandmaintainaccuratemailroomrecords.
• Assistwithphotocopying,scanning,printing,documenthandling andotheradministrativeduties.
• Maintaintheorganizationofthemailroomandensuretheconfidentialhandlingoflegaldocuments.
• Performotherofficesupportdutiesasassigned.

JobRequirements:

• MinimumGCE‘O’level
• Basiccomputerproficiency,includingMicrosoftWordandExcel,withtheabilitytoperformaccuratedataentry.
• Previousexperienceinamailroomoradministrativerolewouldbeanadvantage.
• Physicallyfitandcomfortablewithdutiesinvolvinghandlingmailorpackages.
• Goodorganizationalskillsandattentiontodetail.

Only shortlisted candidates will be notified.