Admin & Operations Specialist

Advanced Flavors & Fragrances Pte. Ltd.; Singapore; On-site; SGD 33,480 - 51,336; Full time

Job summary

Advanced Flavors & Fragrances Pte. Ltd. in Singapore is seeking an Admin Executive to act as the operational backbone of our Ubi headquarters.

This is a true all-rounder role, coordinating travel for the commercial team, managing facilities, preparing documents for visits, reconciling office expenses, and ensuring sample shipments clear courier collection on time. You will work directly with leadership and gain visibility across every function of the business from day one, taking pride in

Qualifications

• Diploma or degree in Business Administration or related discipline.
• 2–4 years of experience in office administration or similar coordination role.
• Strong organizational skills and attention to detail with the ability to manage multiple threads

Responsibilities

• Run day-to-day office administration: supplies, facilities, equipment, meeting rooms, and vendor coordination
• Manage incoming and outgoing correspondence, couriers, and shipments, including coordination with Senoko site
• Coordinate travel arrangements, visas, and itineraries for leadership and commercial teams
• Support finance administration: invoice filing, expense claims, PO tracking, liaison with accounts
• Support HR administration: interview scheduling, onboarding logistics, employee records, and leave tracking
• Prepare, format, and file corporate documents, letters, and reports to a professional standard
• Coordinate company events, customer visits, and internal meetings
• Handle ad-hoc projects and administrative support across departments as the business grows

Skills

Organizational skills

Attention to detail

Written & verbal English

Microsoft Office proficiency

Education

Diploma or degree in Business Administration

Tools

Microsoft Office

Job description

Advanced Flavors & Fragrances Pte. Ltd. in Singapore is seeking an Admin Executive to act as the operational backbone of our Ubi headquarters.

This is a true all-rounder role, coordinating travel for the commercial team, managing facilities, preparing documents for visits, reconciling office expenses, and ensuring sample shipments clear courier collection on time. You will work directly with leadership and gain visibility across every function of the business from day one, taking pride in