Admin Operations Executive (Contract)

SONY ELECTRONICS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Part time

Job summary

Sony Electronics Singapore Pte. Ltd. is seeking a capable administrator to provide administrative, operational, and coordination support across the business.

You will manage vendor payments, sample and inventory control, logistics, reporting, content updates, and executive assistance. This contract runs until 31 March 2028 and requires at least 2 years in administration/coordination, strong organizational skills, and a detail-oriented mindset.

Qualifications

• At least 2 years experience in administration, operations, or coordination roles.
• Strong organizational and multitasking skills.
• Meticulous and detail-oriented, with the ability to handle data and documentation accurately.
• Able to work independently and manage multiple priorities.

Responsibilities

• Coordinate new vendor registration, PO processing, and payment administration with vendors and internal stakeholders.
• Oversee product and competitor sample inventory, including registration, purchasing, collection, storage, servicing, shipping, loan tracking, invoicing, and disposal.
• Manage own-use inventory of products and premiums and maintain storeroom organization and records.
• Coordinate local and international shipments with logistics providers, track shipment statuses and resolve issues.
• Manage website updates, monthly forecast reports and business spreadsheets.
• Maintain organization charts, distribution lists, shared folders, and office supplies & provide general administrative support.
• Support meetings, team engagement activities, and divisional events.

Skills

Administrative support

Organizational skills

Multitasking

Independent worker

Job description

About the role

Provide administrative, operational, and coordination support to ensure smooth business operations, including vendor payments, sample management, logistics, reporting, content updates, and executive support.

This contract will be until 31 March 2028.

Key responsibilities

• Coordinate new vendor registration, PO processing, and payment administration with vendors and internal stakeholders
• Oversee product and competitor sample inventory, including registration, purchasing, collection, storage, servicing, shipping, loan tracking, invoicing, and disposal
• Manage own-use inventory of products and premiums and maintain storeroom organization and records
• Coordinate local and international shipments with logistics providers, track shipment statuses and resolve issues
• Manage website updates, monthly forecast reports and business spreadsheets
• Maintain organization charts, distribution lists, shared folders, and office supplies & provide general administrative support
• Support meetings, team engagement activities, and divisional events

Requirements

• At least 2 years experience in administration, operations, or coordination roles
• Strong organizational and multitasking skills
• Meticulous and detail-oriented, with the ability to handle data and documentation accurately
• Able to work independently and manage multiple priorities