Admin Operations Executive

HANGUK SKIN SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

HANGUK SKIN SOLUTIONS PTE. LTD. is seeking an Admin Operations Executive to provide administrative, HR, and operational support across Head Office and retail outlets. The role covers office administration, employee records, outlet coordination, stock and uniform inventory, and maintenance tasks.

You will assist with onboarding/offboarding, MOM work pass matters, and recruitment coordination, while ensuring smooth day-to-day operations and effective communication between sites.

Qualifications

• 1–2 years of administrative or operations support experience.
• Proficiency with Microsoft Word and Excel.
• Experience with HR/attendance systems or MOM work pass administration is an advantage.
• Strong organizational skills and attention to detail.

Responsibilities

• Handle daily office administration to ensure smooth operations.
• Maintain accurate administrative records, trackers, and filing.
• Provide receptionist and visitor support to facilitate interactions.
• Coordinate matters between Head Office and retail outlets.
• Manage outlet attendance, leave, roster and Off-In-Lieu records using InfoTech.
• Prepare monthly outlet work schedules and staff movement records.
• Provide HR administrative support including onboarding and offboarding.
• Assist with recruitment coordination and candidate administration as needed.
• Support ad-hoc administrative and HR duties as assigned by Management.
• Assist during outlet visits with basic repair/maintenance tasks under supervision.

Skills

Office administration

HR administration

Operations support

Microsoft Word

Microsoft Excel

Interpersonal communication

Education

NITEC / Higher NITEC / Diploma in Business Administration or related field

Tools

InfoTech system

Job description

Job Summary

The Admin Operations Executive provides administrative, HR, and operational support to ensure smooth daily operations at Head Office and retail outlets. This role manages office administration, employee records, outlet coordination, stock and uniform inventory, and assists with repair and maintenance tasks.

Responsibilities

• Manage daily office administration to ensure smooth general office operations
• Maintain accurate administrative records, documentation, trackers, and filing systems
• Provide receptionist and visitor support to facilitate office interactions
• Coordinate and follow up on administrative matters between Head Office and retail outlets
• Manage daily outlet attendance, leave, roster, and Off-In-Lieu records using InfoTech system
• Prepare and update monthly outlet work schedules and staff movement records
• Provide HR administrative support including employee documentation, onboarding, offboarding, InfoTech updates, and MOM work pass matters
• Support recruitment coordination and candidate administration as needed
• Assist with ad-hoc administrative and HR duties assigned by Management
• Assist during outlet visits with basic repair and maintenance tasks under supervision
• Coordinate and follow up on repair and maintenance issues reported by outlets, liaising with contractors or service providers as required
• Assist with outlet stock ordering and monthly picking and packing of stock orders
• Manage staff uniform inventory including issuance, exchange, return, and record keeping
• Assist with other ad-hoc operational duties assigned by Management

Preferred competencies and qualifications

• NITEC, Higher NITEC, Diploma or equivalent, preferably in Business Administration, Operations, or related field
• 1–2 years of administrative or operations support experience
• Proficiency in Microsoft Word and Excel
• Experience with HR/attendance systems or MOM work pass administration is an advantage