KY11 - Operation Assistant Manager [Office Facilities duties + Warehouse/Workshop On ground duties]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 48,000 - 66,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Operation Executive/Assistant Manager in Singapore to ensure smooth operations, liaise with HQ and vendors, and maintain a safe, efficient workplace.

The role covers coordinating HQ directives, facilities upkeep, logistics, regulatory compliance, and safety across a busy office and production environment. The candidate will oversee day-to-day facility management, work with landlords and service providers, coordinate part-time staffing, and ensure

Qualifications

• Diploma in relevant discipline.
• Minimum 3 years of experience in managing factory, warehouse and administrative operations.
• Familiar with production, warehouse, and admin operations.
• Knowledge of workplace safety practices related to office, production and warehouse operations.

Responsibilities

• Coordinate closely with HQ on operational matters and ensure effective implementation of HQ directives and requirements.
• Support company operations by coordinating with relevant departments, vendors and external parties.
• Assist with arrangements for HQ delegates, including accommodation and local transportation.
• Oversee the day-to-day management of company facilities, utilities and workplace conditions to ensure a safe, clean and operational environment.
• Coordinate with landlords, vendors and service providers on maintenance, repairs, tenancy matters and facility-related issues.
• Monitor housekeeping, cleanliness and hygiene standards across the workplace.
• Coordinate with HQ and local logistics partners on container shipments, deliveries and transportation arrangements.
• Liaise with hauliers and vendors to ensure timely container clearance, loading/unloading and movement of goods.
• Monitor vendor deliveries and ensure goods and services are delivered according to agreed requirements.
• Support the preparation and submission of statutory and regulatory requirements, including quarterly GST filings with IRAS.
• Coordinate environmental and regulatory compliance activities, including cooling tower water treatment, water sampling and related submissions to NEA.
• Ensure operational activities are conducted in accordance with applicable regulatory and company requirements.
• Monitor workplace safety standards and support compliance with relevant workplace safety and health requirements.
• Promote good safety practices among employees, contractors and part-time workers.
• Ensure operational areas remain safe, clean and suitable for production activities.
• Manage day-to-day coordination with vendors and service providers to ensure smooth delivery of operational services.
• Coordinate the deployment of part-time workers and ensure proper onboarding, including workplace safety requirements and job responsibilities.
• Monitor service quality and address operational issues with relevant vendors in a timely manner.
• Review and verify vendor invoices and supporting documents before submitting them to HQ for payment processing.
• Maintain proper operational records, documentation and reports.
• Provide administrative and operational support to management as required.
• Perform other duties as assigned from time to time.

Skills

Operations coordination

Warehouse operations

Safety compliance

Education

Diploma in Business Administration / Operations Management / Facilities Management

Job description

Position title :Operation Executive/ Assistant Manager
Location:West - Jalan Tukang (Boon Lay)
Working Days:Mon - Fri (Would be required to support on weekends if needed – Shall be compensated with Off-In-Lieu)
Working Hours:9am - 6pm (Can be flexi to 8-5pm / 830-530pm too)
Salary :$4000 - $5500
Reports to:Chief Executive Officer (CEO)

Job Overview

Ensures smooth and efficient operations collaboration with HQ, staff, and vendors, and maintaining a safe, clean, and productive environment.

Job Description

1.Operations & HQ Coordination

• Coordinate closely with HQ on operational matters and ensure effective implementation of HQ directives and requirements.
• Support company operations by coordinating with relevant departments, vendors and external parties.
• Assist with arrangements for HQ delegates, including accommodation and local transportation.

2.Facilities & Workplace Management

• Oversee the day-to-day management of company facilities, utilities and workplace conditions to ensure a safe, clean and operational environment.
• Coordinate with landlords, vendors and service providers on maintenance, repairs, tenancy matters and facility-related issues.
• Monitor housekeeping, cleanliness and hygiene standards across the workplace.

3.Logistics & Supply Chain Coordination

• Coordinate with HQ and local logistics partners on container shipments, deliveries and transportation arrangements.
• Liaise with hauliers and vendors to ensure timely container clearance, loading/unloading and movement of goods.
• Monitor vendor deliveries and ensure goods and services are delivered according to agreed requirements.

4.Regulatory & Compliance Management

• Support the preparation and submission of statutory and regulatory requirements, including quarterly GST filings with IRAS.
• Coordinate environmental and regulatory compliance activities, including cooling tower water treatment, water sampling and related submissions to NEA.
• Ensure operational activities are conducted in accordance with applicable regulatory and company requirements.

5.Safety & Operational Standards

• Monitor workplace safety standards and support compliance with relevant workplace safety and health requirements.
• Promote good safety practices among employees, contractors and part-time workers.
• Ensure operational areas remain safe, clean and suitable for production activities.

6.Vendor & Workforce Coordination

• Manage day-to-day coordination with vendors and service providers to ensure smooth delivery of operational services.
• Coordinate the deployment of part-time workers and ensure proper onboarding, including workplace safety requirements and job responsibilities.
• Monitor service quality and address operational issues with relevant vendors in a timely manner.

7.Administrative & Financial Support

• Review and verify vendor invoices and supporting documents before submitting them to HQ for payment processing.
• Maintain proper operational records, documentation and reports.
• Provide administrative and operational support to management as required.

8.Other Responsibilities

• Perform other duties as assigned from time to time.

Requirements

• Minimum a Diploma in Business Administration, Business Management, Operations Management, Facilities Management, or a related discipline.
• Minimum 3 years of experience in managing factory, warehouse and administrative operations.
• Familiar with production, warehouse and admin operations.
• Knowledge of workplace safety practices related to office, production and warehouse operations.
• Dohands-on work on ground and help out in all areas (including assisting with loading & unloading of cargoes, together with other ops colleagues).