Admin Manager

FranklinCovey Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

FranklinCovey Singapore is seeking an experienced HR and Office Administrator to oversee HR and office administration across Singapore, Hong Kong and Taiwan, delivering high-quality executive support and improving employee experience.

The role includes HR administration, office operations, IT administration, and ad-hoc projects, requiring 10+ years of experience, strong multitasking, confidentiality, and excellent communication to enable leadership to focus on strategic priorities.

Qualifications

• At least 10 years of relevant work experience in HR admin and office administration.
• Ability to handle multiple tasks with attention to details.
• Familiar with online recruitment platforms and social media such as LinkedIn.
• Good written communication skills and able to converse well.
• Independent with strong planning and organizing ability.
• Executive/Personal Assistant experience is an added advantage.

Responsibilities

• Coordinate recruitment activities, including job postings, candidate sourcing, interview scheduling and onboarding across the region.
• Maintain employee records, HR documentation and ensure policy/compliance with local regulations.
• Support employee engagement initiatives and HR policies.
• Provide HR administrative support across Singapore, Hong Kong and Taiwan.
• Oversee day-to-day office operations to ensure an efficient, safe workplace.
• Manage facilities, inventory, subscriptions, procurement and vendor relationships.
• Coordinate company events, conferences, travel, and governance documentation.
• Drive process improvements by leveraging technology to improve efficiency.
• Manage IT assets, licenses, onboarding/offboarding, and IT service coordination.
• Support President with work and personal tasks and other ad-hoc projects.

Skills

HR Admin

Office Admin

Recruitment platforms

LinkedIn

Written communication

Multitasking

Planning

Confidentiality

Executive PA

Interpersonal skills

Job description

Reporting to the Head of Client Services and Operations, FranklinCovey Singapore, the primary role is responsible for overseeing office administration and providing regional HR administrative support across Singapore, Hong Kong and Taiwan and delivering high-quality executive support. This role ensures operational excellence, enhances employee experience, drives continuous improvement and enables leadership to focus on strategic priorities while supporting the company's growth.

Responsibilities

1. Human Resources Administration

• Coordinate recruitment activities, including job postings, candidate sourcing, interview scheduling and onboarding.
• Maintain employee records, HR documentation and ensure compliance with company policies and local employment regulations.
• Support employee engagement initiatives, employee relations and the maintenance of HR policies and employee handbooks.
• Provide HR administrative support across Singapore, Hong Kong and Taiwan.

2.Office Administration & Operations

• Oversee the day-to-day office operations to ensure an efficient, safe and well-managed workplace.
• Manage office facilities, inventory, subscriptions, procurement and vendor relationships.
• Negotiate vendor contracts and pricing and recommend procurement decisions.
• Coordinate company events, conferences, retreats and business travel arrangements.
• Support corporate governance and operational documentation.
• Drive continuous improvement by enhancing administrative processes and leveraging technology to improve efficiency.

3.IT Administration

• Manage the administration of IT assets, software licences and subscriptions.
• Coordinate with internal and external IT service providers to ensure timely resolution of technical issues.
• Support user onboarding and offboarding, including IT equipment and system access.
• Maintain IT asset inventory and ensure compliance with company IT and cybersecurity policies.
• Evaluate and recommend technology solutions that improve business productivity and operational efficiency.

4. Others

• Support to President for work and personal.
• Other ad-hoc projects

Qualifications

• At least 10 years of relevant work experience in Human Resource administration and Office Administration.
• Ability to handle multiple tasks with attention to details.
• Familiar with online recruitment platforms and social medias such as LinkedIn.
• Good written communication skills and able to converse well.
• Independent with strong planning and organizing ability.
• Friendly and respectful personality with ability to maintain confidentiality.
• Executive/Personal Assistant experience is an added advantage.

Physical Conditions

• Fast-paced and collaborative office environment.