Admin Manager

SINGAPORE EMPLOYMENT AGENCY SERVICES PTE. LTD.; Singapore; Vor Ort; SGD 60.000 - 100.000; Vollzeit

Zusammenfassung

SINGAPORE EMPLOYMENT AGENCY SERVICES PTE. LTD. is seeking an experienced Administration Manager to oversee day-to-day admin operations, policy development and compliance. You will coordinate across departments and ensure efficient workflows in a fast-paced environment.

This role handles licences, permits, payroll support, vendor contracts, and data protection practices, while mentoring the administration team and reporting to directors.

Aufgaben

• Develop, implement and review administrative policies and SOPs.
• Oversee company-wide administrative functions and inter-department coordination.
• Manage licences, permits, renewals and statutory documentation.

Jobbeschreibung

• Develop, implement and review administrative policies, procedures and standard operating practices.
• Oversee company-wide administrative functions and ensure smooth coordination between departments.
• Manage company licences, permits, renewals and statutory documentation.
• Coordinate with MOM, ACRA, CPF Board, IRAS and other relevant government authorities.
• Monitor work pass applications, renewals, cancellations and compliance matters, where applicable.
• Supervise recruitment coordination, employee onboarding and offboarding activities.
• Review monthly payroll, salary records, CPF contributions and employee benefits.
• Monitor company budgets, operational expenses and cost-control activities.
• Verify invoices, payment records, quotations and financial supporting documents.
• Prepare monthly operational performance reports for senior management.
• Establish internal controls to minimise administrative errors and improve efficiency.
• Handle confidential company information and maintain proper data protection practices.
• Coordinate meetings, prepare agendas, record minutes and follow up on management decisions.
• Manage vendor contracts, service agreements and supplier performance.
• Identify operational issues and recommend improvements to management.
• Ensure timely submission of statutory returns, declarations and regulatory documents.
• Oversee office safety, security, maintenance and workplace facilities.
• Handle customer complaints, staff grievances and escalated administrative matters.
• Coordinate company projects, business activities and management assignments.
• Review staff performance, provide guidance and ensure accountability within the administration team.
• Manage company insurance, employee medical coverage and other administrative arrangements.
• Maintain proper filing systems for audits, inspections and compliance reviews.
• Coordinate business development support, client documentation and service agreements.
• Ensure company resources, manpower and administrative processes are used effectively.
• Perform other management and administrative duties assigned by the directors.