Admin & Finance Executive Singapore

Ailytics; Singapore; Presencial; SGD 40.000 - 65.000; Jornada completa

Descripción de la vacante

Ailytics, a startup leveraging AI and vision, seeks an Admin & Finance Executive to ensure accurate invoicing, sound bookkeeping, and timely collections. You will manage quotes, POs, expense reports, and maintain tidy financial records using accounting software. The role includes light office admin and coordinating team travel and meetings.

Ideal candidates are meticulous, URGENT, and able to interact professionally with clients about payments. Experience with AI-enabled finance tools is a plus.

Formación

• Prior experience in bookkeeping, accounts receivable, or a similar finance/admin role.
• Meticulous, with sharp attention to detail and accuracy in invoicing and bookkeeping.
• Ability to prioritise and work with urgency to meet deadlines, especially on collections.
• Confident and professional when communicating with clients about payments.
• Familiarity with the construction industry is a plus.
• Proficiency with AI tools to streamline finance and admin workflows.

Responsabilidades

• Manage the full invoicing cycle including preparing invoices, quotes, purchase orders, and expense reports.
• Monitor invoicing through to payment and follow up on outstanding invoices.
• Develop and issue quotes and proposals to clients based on project requirements.
• Maintain accurate financial records using accounting software, including AP/AR and budgeting support.
• Handle day-to-day office administration, including calls, emails, data entry and filing.
• Coordinate meetings and travel for the team as needed.

Conocimientos

Bookkeeping

Accounts receivable

Finance admin

Attention to detail

Urgency

Client communication

Construction industry familiarity

AI tools for finance

Herramientas

Accounting software

Descripción del empleo

Here at Ailytics, we're building AI solutions to envision a safer world. By combining computer vision and predictive analytics, we enable organizations to proactively identify risks, optimize processes, and ultimately save lives. Our platforms are currently deployed all over the world, covering more than 500 million square meters!

We're looking for an Admin & Finance Executive to keep our finances running tight and our cash flowing. It's a role for someone who is meticulous by nature, moves with real urgency, and takes genuine satisfaction in a clean set of books and a settled accounts receivable list.

What You Will Be Doing

• Manage the full invoicing cycle including preparing accurate invoices, quotes, purchase orders, and expense reports, and monitoring them through to payment.
• Follow up on outstanding invoices diligently and professionally, applying effective collection strategies to keep overdue accounts to a minimum.
• Develop and issue quotes and proposals to clients based on project requirements, ensuring accuracy, completeness, and adherence to company pricing guidelines.
• Maintain accurate financial records using accounting software, covering recording transactions, reconciling accounts, monitoring accounts payable and receivable, and supporting budget planning and financial reporting.
• Handle day-to-day office administration, including phone and email correspondence, document preparation, filing, data entry, and maintaining office supplies. There won't be a heavy admin load, but we need someone reliable to manage it.
• Coordinate appointments, meetings, and travel arrangements for the team as needed.

Our Ideal Requirements

• Prior experience in bookkeeping, accounts receivable, or a similar finance/admin role.
• Meticulous, with a sharp eye for detail. Accuracy here is non-negotiable, small errors in invoicing and bookkeeping create significant problems downstream.
• A strong sense of urgency. You prioritise effectively, act quickly, and stay ahead of deadlines, particularly when it comes to collections.
• Confident and professional when communicating with clients on payment matters.
• Familiarity with the construction industry, or experience working with people in that space, would be a big bonus.
• Proficiency with AI tools to streamline and optimise finance and admin workflows would be a real plus. We value people who look for smarter ways to work.

Why Work At Ailytics?

• This is an opportunity to create lasting impact and explore the intersection of AI and safety.
• We're a start-up that's still in its early stages. If you're looking for an environment where you can really make an impact, this is it.
• We value strong standards, high transparency, and low egos. Let us know if this sounds like you.

Let's envision a safer world t o g e t h e r .

We're a team of builders, engineers, and scientists working at the intersection of AI and real-world industries.

At Ailytics, you'll be joining a team of 11+ nationalities, and you'll be making an impact that'll actually show up on the ground.