Finance & Admin Lead for AI Safety Startup

Ailytics; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Ailytics, a startup leveraging AI and vision, seeks an Admin & Finance Executive to ensure accurate invoicing, sound bookkeeping, and timely collections. You will manage quotes, POs, expense reports, and maintain tidy financial records using accounting software. The role includes light office admin and coordinating team travel and meetings.

Ideal candidates are meticulous, URGENT, and able to interact professionally with clients about payments. Experience with AI-enabled finance tools is a plus.

Qualifications

• Prior experience in bookkeeping, accounts receivable, or a similar finance/admin role.
• Meticulous, with sharp attention to detail and accuracy in invoicing and bookkeeping.
• Ability to prioritise and work with urgency to meet deadlines, especially on collections.
• Confident and professional when communicating with clients about payments.
• Familiarity with the construction industry is a plus.
• Proficiency with AI tools to streamline finance and admin workflows.

Responsibilities

• Manage the full invoicing cycle including preparing invoices, quotes, purchase orders, and expense reports.
• Monitor invoicing through to payment and follow up on outstanding invoices.
• Develop and issue quotes and proposals to clients based on project requirements.
• Maintain accurate financial records using accounting software, including AP/AR and budgeting support.
• Handle day-to-day office administration, including calls, emails, data entry and filing.
• Coordinate meetings and travel for the team as needed.

Skills

Bookkeeping

Accounts receivable

Finance admin

Attention to detail

Urgency

Client communication

Construction industry familiarity

AI tools for finance

Tools

Accounting software

Job description

Ailytics, a startup leveraging AI and vision, seeks an Admin & Finance Executive to ensure accurate invoicing, sound bookkeeping, and timely collections. You will manage quotes, POs, expense reports, and maintain tidy financial records using accounting software. The role includes light office admin and coordinating team travel and meetings.

Ideal candidates are meticulous, URGENT, and able to interact professionally with clients about payments. Experience with AI-enabled finance tools is a plus.