Admin & Finance Executive

Ailytics; Singapore; In loco; SGD 36.000 - 60.000; Tempo pieno

Descrizione del lavoro

Ailytics is seeking an Admin & Finance Executive in Singapore to manage invoicing, payroll, bookkeeping, and tax filings. The role requires meticulous attention to detail and the ability to keep books clean and up-to-date. You will interact with clients and internal teams, ensuring timely payments and accurate financial reporting.

The successful candidate will handle end-to-end accounting processes, including GST submissions, and support admin duties to keep daily operations running smoothly.

Competenze

• Full set of accounts, bookkeeping and payroll responsibilities.
• GST/Tax filings and audit support experience beneficial.
• Meticulous and accurate with strong attention to detail.

Mansioni

• Manage full invoicing cycle: invoices, quotes, POs and expenses.
• Follow up on outstanding invoices to minimize overdue accounts.
• Issue quotes and proposals based on project requirements and pricing guidelines.
• Maintain books in accounting software; handle AP/AR and month-end close.
• Manage end-to-end payroll including CPF contributions and deductions.
• Handle GST/tax compliance and liaise with external parties as needed.
• Assist with general admin and travel arrangements as required.

Conoscenze

Invoicing

Payroll

Tax compliance

Bookkeeping

Communication

Formazione

Bachelor's degree in Accounting or related field

Strumenti

Xero

Excel

Descrizione del lavoro

Here at Ailytics, we're building AI solutions to envision a safer world. By combining computer vision and predictive analytics, we enable organizations to proactively identify risks, optimize processes, and ultimately save lives. Our platforms are currently deployed all over the world, covering more than 500 million square meters!

We're looking for an Admin & Finance Executive to keep our finances running tight and our cash flowing. It's a role for someone who is meticulous by nature, moves with real urgency, and takes genuine satisfaction in a clean, well-maintained set of books.

What You Will Be Doing

• Manage the full invoicing cycle including preparing accurate invoices, quotes, purchase orders, and expense reports, and monitoring them through to payment.
• Follow up on outstanding invoices diligently and professionally, applying effective collection strategies to keep overdue accounts to a minimum.
• Develop and issue quotes and proposals to clients based on project requirements, ensuring accuracy, completeness, and adherence to company pricing guidelines.
• Handle day-to-day bookkeeping and maintain a full set of accounts using accounting software, covering recording transactions, journal entries, reconciling accounts, monitoring accounts payable and receivable, and supporting month-end close, budget planning, and financial reporting.
• Manage end-to-end monthly payroll, including calculating salaries, overtime, allowances and deductions, processing CPF contributions, maintaining accurate employee payroll records, and handling year-end submissions.
• Manage the company's tax compliance, including preparing and filing GST returns, supporting corporate income tax filings, and liaising with external auditors, tax agents and IRAS as needed.
• Handle day-to-day office administration, including phone and email correspondence, document preparation, filing, data entry, and maintaining office supplies. There won't be a heavy admin load, but we need someone reliable to manage it.
• Coordinate appointments, meetings, and travel arrangements for the team as needed.

Our Ideal Requirements

• Prior experience handling a full set of accounts, bookkeeping, payroll and tax filings (GST and corporate tax), or a similar finance/admin role.
• Meticulous, with a sharp eye for detail. Accuracy here is non-negotiable, small errors in invoicing and bookkeeping create significant problems downstream.
• Experience processing payroll, with a working knowledge of CPF and local employment regulations.
• A strong sense of urgency. You prioritise effectively, act quickly, and stay ahead of deadlines, particularly when it comes to collections.
• Confident and professional when communicating with clients on payment matters.
• Familiarity with the construction industry, or experience working with people in that space, would be a big bonus.
• Proficiency with AI tools to streamline and optimise finance and admin workflows would be a real plus. We value people who look for smarter ways to work.

Why Work At Ailytics?

• This is an opportunity to create lasting impact and explore the intersection of AI and safety.
• We're a start-up that's still in its early stages. If you're looking for an environment where you can really make an impact, this is it.
• We value strong standards, high transparency, and low egos. Let us know if this sounds like you.