Facilities & Administration Executive

Randstad - Construction, Property & Engineering; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Randstad is seeking a Facilities & Administrative Executive in Singapore to manage daily building operations, safety equipment inventory, vendor contracts, and WSH/ISO administrative compliance.

Responsibilities include site inspections, maintenance coordination across HVAC and electrical systems, PPE stock management, and maintaining audit documentation for ISO 9001, ISO 45001, and related declarations.

Qualifications

• Diploma/NITEC in Facilities Management, Business Administration, Building Services, or related disciplines.
• Experience in facilities or operational administration is preferred.

Responsibilities

• Conduct site inspections and track facilities help-desk requests.
• Coordinate repairs and preventive maintenance for HVAC, electrical, fire, and security systems.
• Source quotations, issue POs, verify invoices against job reports, and manage service contracts.
• Administer PPE inventory, including serial-number registers and scheduled servicing.
• Maintain safety meeting minutes, action trackers, KPI logs, and ISO/NEA documentation.
• Prepare monthly expenditure and operations performance reports.

Skills

Facilities management

Vendor management

Inventory control

Administrative support

Education

Diploma/NITEC

Job description

About the Company

Our client is a leading marine electronics company. They are currently seeking a Facilities & Administrative Executive to manage daily building operations, safety equipment inventory, vendor contracts, and WSH/ISO administrative compliance.

About the Job

• Facilities & Building Operations: Conduct site inspections, track facilities help-desk requests, coordinate repairs, and manage preventive maintenance calendars for HVAC, electrical, fire, and security systems.
• Vendor & Contract Management: Source quotations, issue POs, verify invoices against job reports, and manage service contracts.
• PPE & Safety Inventory: Administer stock, issuance, and inspection cycles for safety gear, uniforms, and life vests (including serial-number registers and scheduled servicing).
• WSH & ISO Administrative Support: Maintain safety meeting minutes, action trackers, monthly KPI logs, and audit documentation for ISO 9001, ISO 45001, and NEA declarations.
• Reporting & General Admin: Maintain office/pantry supplies, manage asset registers, and prepare monthly expenditure and operations performance reports.

Skills and Experience Required

• Min. 3 years of relevant experience in facilities or operational administration, incl. building-maintenance coordination, vendor management, purchasing and PPE or inventory control.
• Diploma/NITEC in Facilities Management, Business Administration, Building Services, Supply Chain, or other related disciplines.