Admin & Facilities Executive

HONG AN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Hong An Engineering Pte. Ltd. in Singapore is seeking an organised Admin & Facilities Executive to keep the office running smoothly, covering office supplies, facilities, vehicle fleet administration, basic IT support, and HR day-to-day support.

This hands-on role suits someone who thrives on variety, takes ownership, and can juggle practical tasks in a fast-paced construction/engineering environment. You will liaise with vendors, support new joiners, and help manage software licensing, asset

Qualifications

• Diploma or equivalent prior admin, facilities or IT support experience.
• Comfortable with basic IT troubleshooting and office software.
• Organised, detail-oriented and able to juggle multiple requests.
• Proficient in Microsoft Office; exposure to construction/engineering sector is a bonus.

Responsibilities

• Manage office stationery and pantry stock, place orders as needed.
• Maintain copiers/printers and liaise with vendors for servicing and repairs.
• Procure, stock and distribute PPE to staff.
• Monitor insurance, road tax and COE expiry dates for company vehicles; coordinate with drivers for inspections.
• Maintain a vehicle register and related administrative matters.
• Coordinate cleaners, maintenance contractors, courier/mail and general office logistics.
• Handle password resets and basic IT connectivity issues; escalate complex issues to IT vendor.
• Assist HR with filing, data entry, scheduling and onboarding logistics.

Skills

Organised

Detail-oriented

Multi-tasking

Basic IT troubleshooting

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

Admin & Facilities Executive

We're looking for an organised, hands‑on Admin Executive to keep our office running smoothly - covering office supplies, facilities, vehicle fleet administration, basic IT support, and day‑to‑day support for our HR team. This is a great fit for someone who enjoys variety, takes ownership, and is comfortable juggling practical, everyday tasks in a fast‑paced construction/engineering sector environment.

Job Scope

• Office Supplies & Pantry
• Manage stationery and pantry stock, place orders as needed
• Office Equipment
• Maintain copiers/printers, liaise with vendors for servicing and repairs
• PPE
• Procure, stock, and distribute PPE to staff
• Fleet & Vehicle Administration
• Monitor and track insurance, road tax, and COE expiry dates for company commercial vehicles
• Notify and remind assigned drivers ahead of expiry deadlines
• Coordinate with drivers to ensure vehicles are sent for inspection on schedule
• Maintain a vehicle register/tracker and handle related vehicle administrative matters
• Facilities & Vendor Coordination
• Coordinate cleaners, maintenance contractors, courier/mail, and general office logistics
• Basic IT Support
• Handle password resets, printer/connectivity issues; elevate more complex issues to our IT vendor
• New Joiner Setup
• Prepare laptops, install standard software, set up email/access for new hires
• Software Licensing
• Process software purchases/renewals as instructed by Management, track expiry dates
• Asset Tracking
• Maintain records of company laptops, software licenses, and equipment
• HR Support
• Assist the HR team with filing, data entry, scheduling, and onboarding logistics

Requirements

• Diploma or equivalent; prior admin, facilities, or IT support experience preferred
• Comfortable with basic IT troubleshooting
• Organised, detail-oriented, and able to juggle multiple requests
• Proficient in Microsoft Office
• Prior exposure to the construction/engineering sector is an advantage