Admin Executive (Work Location: Changi Airport)

WEBUILQ PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

WEBUILQ PTE LTD is seeking a capable Administrative Assistant to support site operations in Singapore. You will organize filing systems, manage documents, and coordinate meetings to ensure smooth project administration.

The role requires a Diploma or Degree in business admin or related field, at least two years in construction admin, and strong MS Office skills. You will log deliveries, prepare reports, and liaise with internal and external stakeholders to meet tight deadlines on site.

Qualifications

• Diploma or degree in business administration, construction management, or a related field.
• At least 2 years of administrative experience in construction.
• Prior experience with Singapore Changi Airport regulations is highly preferred.
• Proficient in MS Office for data entry and reporting.

Responsibilities

• Organize and maintain filing systems for site records, documents, and reports.
• Handle version control, distribution, and archiving of blueprints and diaries.
• Prepare documents, coordinate site meetings, and record meeting minutes.
• Receive deliveries, verify and log DOs, invoices, and material receipts.
• Maintain site office inventory and update project spreadsheets.

Skills

Attention to detail

Organizational skills

Multitasking

Communication with stakeholders

Independent worker

Education

Diploma/Degree in Business Administration or Construction Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Responsibilities

• Organize and maintain proper filing systems for site records, documents control, reports and correspondences.




• Implement and follow company procedures for version control, distribution and archiving of project blueprints, transmittals and site diaries.




• Prepare documents, coordinate site meeting schedules, compile agendas and record and distribute detailed meeting minutes.




• Receive site delivery, verify, cross-reference and log all delivery orders, invoices, and material receipts.




• Ensure the timely verification and submission of DOs, invoices and supporting paperwork to HQ for processing.




• Maintain inventory for site office supplies, stationery and safety supplies.




• Perform accurate data entry and update project spreadsheets, manpower logs and daily attendance records.




• Compile and format routine site progress reports and administrative summaries using Microsoft Office applications.
  

Requirements

• At least Diploma/Degree in Business Administration, Construction Management or a related field.




• Minimum 2 years of administrative experience in a general building construction, main contractor or engineering environment.




• Prior experience with Singapore Changi Airport regulations and work processes is highly preferred.




• Strong proficiency in Microsoft Excel, Word, and Outlook for data entry and reports.




• High attention to detail, strong organizational and multitasking skills.




• Good interpersonal skills, able to communicate with internal & external stakeholders.




• Able to work independently and meet deadlines in a fast-paced site environment.