Admin Executive (Singapore)

Stavian Chemical; Singapore; On-site; SGD 28,000 - 45,000; Full time

Benefits offered by this job

Medical coverage

Paid annual leave

Professional development

Job summary

Stavian Chemical in Singapore is seeking a proactive Admin Executive to manage day-to-day office operations at our Singapore location. You will act as the primary contact for internal teams, visitors, and external vendors, coordinating facilities, procurement, and records management.

The role requires strong organizational skills, multi-tasking ability, and professional demeanor, with responsibilities spanning HR onboarding support, cross-department collaboration, and compliance with WHS

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.
• Proven experience as Admin Executive, Office Administrator, or similar role (experience in Singapore preferred).
• Strong proficiency in Microsoft Office Suite and cloud-based file management platforms.
• Excellent verbal and written communication in Vietnamese and English.
• Organizational, multi-tasking, and time-management skills with attention to detail.
• Resourceful problem-solver able to work independently and with teams.
• Competitive salary and performance bonus scheme.
• Comprehensive medical, health, and insurance coverage.
• Paid annual leave, medical leave, and public holidays.
• Professional development opportunities and supportive workplace culture.

Responsibilities

• Office Operations & Facility Management: Manage day-to-day office administration for smooth operations.
• Coordinate facilities, maintenance, repairs, and housekeeping services.
• Procure and maintain inventory for office supplies and equipment.
• Communication & Coordination: Handle calls, emails, and visitor inquiries professionally.
• Organize meetings and travel arrangements (domestic/international).
• Documentation & Records Management: Prepare and maintain reports, letters, and documents; file systems.

Skills

Organizational skills

Multi-tasking

Communication (verbal & written)

Vietnamese and English bilingual

Education

Diploma or Bachelor’s Degree in Business Administration/Management

Tools

Microsoft Office Suite

Job description

We are seeking a proactive, detail-oriented, and dependable Admin Executive base in Singapore to join our team in Singapore. The ideal candidate possesses exceptional organizational skills, strong multi-tasking abilities, and a professional demeanor to act as a primary point of contact for internal teams, visitors, and external vendors.

Location : 16 Raffles Quay, #25-00 Hong Leong Building Singapore 048581

Key Responsibilities

• Office Operations & Facility Management:
• Manage day-to-day office administration to ensure smooth and efficient operations.
• Coordinate office facilities, routine maintenance, repairs, and housekeeping services.
• Procure, monitor, and maintain inventory levels for office supplies, stationery, and equipment.
• Communication & Coordination:
• Handle incoming calls, emails, general correspondence, and visitor inquiries in a courteous, professional manner.
• Organize meetings, appointments, company events, and manage domestic/international travel arrangements as required.
• Documentation & Records Management:
• Prepare, edit, and maintain administrative reports, presentations, official letters, and business documents.
• Establish and maintain accurate, organized, and confidential filing systems (both physical and electronic).
• Liaise with external vendors, contractors, and service providers to ensure the timely and quality delivery of services.
• Process administrative purchases, track office expenses, and assist with budget monitoring.
• Cross-Departmental Support:
• Support the Human Resources team with employee onboarding activities, documentation, attendance tracking, and general HR admin tasks.
• Provide reliable administrative support to Finance, Operations, and other business units as needed.
• Compliance & Continuous Improvement:
• Ensure full compliance with internal company policies, office procedures, and local workplace health and safety (WHS) standards.
• Identify opportunities to streamline administrative workflows and implement office best practices.
• Perform additional administrative duties and ad-hoc projects as assigned by management.

Requirements & Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.
• Proven experience as an Admin Executive, Office Administrator, or similar administrative role (experience in Singapore is preferred).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based file management platforms.
• Excellent verbal and written communication skills in Vietnamese and English (additional language skills are a plus).
• Strong organizational, multi-tasking, and time-management skills with high attention to detail.
• Resourceful problem-solver capable of working independently and collaboratively in a fast-paced environment.
• Competitive salary and performance bonus scheme.
• Comprehensive medical, health, and insurance coverage.
• Paid annual leave, medical leave, and public holidays.
• Professional development opportunities and a supportive workplace culture.

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