Admin Executive (Procurement, PO, ERP) @ MBS ~

PERSOL; Singapore; On-site; SGD 34,000 - 40,000; Full time

Benefits offered by this job

Completion bonus

Job summary

PERSOL is seeking a dedicated professional for contract administration and procurement support at Marina Bay Sands. You will create, review, and manage contractual documents, engage with internal stakeholders to document requirements, and coordinate purchase orders through internal procurement systems.

The role requires a diploma in business/related field and 3–5 years of experience in contract administration or procurement support. On-site work with a defined 1-year term and potential extension.

Qualifications

• Diploma in business-related field required.
• 3–5 years in contract administration, procurement support, or administrative operations.
• Experience with WOs, POs, Shopping Carts, and vendor processes.
• Familiarity with contract lifecycle and procurement procedures.

Responsibilities

• Draft, review, and maintain contractual and commercial documents.
• Engage end-users and stakeholders to document requirements.
• Coordinate creation, publication, and distribution of documents and amendments.
• Monitor contract validity, renewal dates, milestones, and compliance.

Skills

Procurement knowledge

Vendor management

Contract lifecycle management

Documentation & filing

ERP proficiency

Education

Diploma in Business Administration / Supply Chain Management / Procurement / Contract Management

Tools

SAP

Oracle

Ariba

Coupa

Job description

Duration: 1 year, extendable/convertible

Job Duties

• Draft, prepare, review, and maintain contractual and commercial documents in accordance with company policies and procedures.
• Engage contract end-users and business stakeholders to gather, clarify, and document service, procurement, and contractual requirements.
• Coordinate the creation, publication, and distribution of contractual documents, agreements, amendments, and supporting documentation.
• Monitor contract validity, renewal dates, milestones, and compliance requirements.
• Maintain a centralized repository of contract records and documentation.

Contract Administration

• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR), and Purchase Orders (PO) through internal procurement systems.
• Coordinate PO approvals and ensure adherence to procurement processes.
• Track PO status from issuance through confirmation, fulfilment, and closure.
• Prepare and obtain PO Completion Certificates, Service Acceptance Certificates, and related documentation upon project completion.
• Liaise with finance and procurement teams to ensure timely invoice processing and payment.

Vendor Management

• Serve as the primary administrative contact for vendors and service providers.
• Support vendor onboarding, registration, qualification, and documentation requirements.
• Maintain vendor records and ensure compliance with company policies.
• Monitor vendor performance, contract obligations, and service delivery commitments.
• Coordinate contract renewals, quotation requests, and vendor evaluations.

Administrative Support

• Prepare reports, presentations, and management updates related to procurement and contract activities.
• Track departmental budgets, expenditures, and purchase requests.
• Maintain accurate documentation and filing systems for audit readiness.
• Support internal and external audits by providing required records and documentation.
• Collaborate with cross-functional teams to ensure smooth execution of operational processes.
• Timely issuance of Contracts, Work Orders (WO), Purchase Orders (PO), PO confirmations, completion certificates, and related procurement documentation.
• Accurate and compliant contractual documentation.
• Effective vendor onboarding and relationship management.
• Well-maintained contract and procurement records for audit compliance.

Requirements

• Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management, or a related field.
• Minimum 3-5 years of experience in contract administration, procurement support, or administrative operations.
• Experience handling Work Orders, Purchase Orders, Shopping Carts, and vendor-related processes.
• Familiarity with contract lifecycle management and procurement procedures.
• Experience supporting vendor management and commercial documentation.

Working Location: Marina Bay Sands
Salary: Up to $3,300/month + completion bonus

Working hours: 08.30am – 6.00pm (Monday to Friday)

Experience with ERP systems such as SAP, Oracle, Ariba, Coupa, or equivalent is an advantage.
We regret to inform that only shortlisted candidates will be notified.