Contract & Procurement Executive

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 22,000 - 37,000; Part time

Job summary

Leading Utilities Group is seeking a Contract Administrator for a 1-year assignment at Marina Bay Sands in Singapore. You will draft and manage contractual documents, coordinate with end-users, and ensure policy compliance.

Responsibilities include processing Work Orders, Purchase Orders, vendor onboarding, and ensuring audit-ready records across procurement and contract lifecycles. Salary up to SGD 3,300 per month with a completion bonus; hours 8:30am–6:00pm, Mon-Fri.

Qualifications

• Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management or related field.

Responsibilities

• Draft, prepare, review, and maintain contractual and commercial documents according to policies.
• Engage stakeholders to document service, procurement, and contractual requirements.
• Coordinate creation, publication, and distribution of contractual documents and amendments.
• Monitor contract validity, renewal dates, milestones and compliance requirements.
• Maintain centralized contract records and documentation.
• Create and issue Work Orders, Shopping Carts, PRs, and POs through internal systems.
• Coordinate PO approvals and track status to closure.
• Prepare PO Completion Certificates and related documents at project end.
• Liaise with finance and procurement to ensure timely invoice processing and payments.
• Vendor onboarding, registration, qualification, and documentation requirements.
• Maintain vendor records and monitor performance and service delivery.

Skills

Contract administration

Procurement support

Vendor management

ERP systems

Education

Diploma in Business Administration or related

Tools

SAP

Oracle

Ariba

Coupa

Job description

Leading Utilities Group company

Duration: 1 year, extendable/convertible

Working Location: Marina Bay Sands Salary: Up to $3,300/month + completion bonus

Working hours: 08.30am – 6.00pm (Monday to Friday)

Job Duties

Contract Administration

• Draft, prepare, review, and maintain contractual and commercial documents in accordance with company policies and procedures.
• Engage contract end-users and business stakeholders to gather, clarify, and document service, procurement, and contractual requirements.
• Coordinate the creation, publication, and distribution of contractual documents, agreements, amendments, and supporting documentation.
• Monitor contract validity, renewal dates, milestones, and compliance requirements.
• Maintain a centralized repository of contract records and documentation.

Procurement & Purchase Order Management

• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR), and Purchase Orders (PO) through internal procurement systems.
• Coordinate PO approvals and ensure adherence to procurement processes.
• Track PO status from issuance through confirmation, fulfilment, and closure.
• Prepare and obtain PO Completion Certificates, Service Acceptance Certificates, and related documentation upon project completion.
• Liaise with finance and procurement teams to ensure timely invoice processing and payment.

Vendor Management

• Serve as the primary administrative contact for vendors and service providers.
• Support vendor onboarding, registration, qualification, and documentation requirements.
• Maintain vendor records and ensure compliance with company policies.
• Monitor vendor performance, contract obligations, and service delivery commitments.
• Coordinate contract renewals, quotation requests, and vendor evaluations.

Administrative Support

• Prepare reports, presentations, and management updates related to procurement and contract activities.
• Track departmental budgets, expenditures, and purchase requests.
• Maintain accurate documentation and filing systems for audit readiness.
• Support internal and external audits by providing required records and documentation.
• Collaborate with cross-functional teams to ensure smooth execution of operational processes.
• Timely issuance of Contracts, Work Orders (WO), Purchase Orders (PO), PO confirmations, completion certificates, and related procurement documentation.
• Accurate and compliant contractual documentation.
• Effective vendor onboarding and relationship management.
• Well-maintained contract and procurement records for audit compliance.

Requirements

• Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management, or a related field.
• Minimum 3-5 years of experience in contract administration, procurement support, or administrative operations.
• Experience handling Work Orders, Purchase Orders, Shopping Carts, and vendor-related processes.
• Familiarity with contract lifecycle management and procurement procedures.
• Experience supporting vendor management and commercial documentation.

Experience with ERP systems such as SAP, Oracle, Ariba, Coupa, or equivalent is an advantage.