Procurement & Contract Administration Executive (1-Year Contract) @ MBS ~

PERSOL; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

PERSOL is seeking a contract administration and procurement support professional for a role based at Marina Bay Sands, Singapore. The candidate will manage contracts, POs, and vendor relationships while supporting procurement operations across the organization.

Ideal applicants have 3–5 years in contract administration or procurement support, with experience handling Work Orders, POs, and related supplier processes, and familiarity with ERP systems such as SAP, Oracle, Ariba, or Coupa.

Qualifications

• Diploma in Business Administration or related field is required.
• 3–5 years of experience in contract administration or procurement support.
• Experience with Work Orders, POs, and vendor processes is preferred.

Responsibilities

• Draft, review, and maintain contractual and commercial documents in line with policies.
• Coordinate creation and distribution of contractual documents and agreements.
• Monitor contract validity, renewals, milestones, and compliance requirements.
• Maintain a centralized contract records repository.
• Create Work Orders, Shopping Carts, PRs, and POs in ERP systems.
• Track PO status from issue to fulfillment and closure.
• Serve as administrative contact for vendors and service providers.
• Support vendor onboarding and documentation requirements.
• Prepare procurement and contract management reports and updates.

Skills

Contract admin

Procurement

Vendor management

Document control

ERP familiarity

Education

Diploma in Business Administration

Tools

SAP

Oracle

Ariba

Coupa

Job description

About the role

This is a contract administration and procurement support role with a leading utilities group, based at Marina Bay Sands. The role involves managing contracts, purchase orders, vendor relationships, and supporting procurement operations across the organization.

Key responsibilities

• Draft, prepare, review, and maintain contractual and commercial documents in accordance with company policies and procedures
• Engage contract end-users and business stakeholders to gather, clarify, and document service, procurement, and contractual requirements
• Coordinate the creation, publication, and distribution of contractual documents, agreements, amendments, and supporting documentation
• Monitor contract validity, renewal dates, milestones, and compliance requirements
• Maintain a centralized repository of contract records and documentation
• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR), and Purchase Orders (PO) through internal procurement systems
• Track PO status from issuance through confirmation, fulfilment, and closure
• Serve as the primary administrative contact for vendors and service providers
• Support vendor onboarding, registration, qualification, and documentation requirements
• Prepare reports, presentations, and management updates related to procurement and contract activities

About you

• Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management, or a related field
• Minimum 3-5 years of experience in contract administration, procurement support, or administrative operations
• Experience handling Work Orders, Purchase Orders, Shopping Carts, and vendor-related processes
• Familiarity with contract lifecycle management and procurement procedures
• Experience supporting vendor management and commercial documentation
• Experience with ERP systems such as SAP, Oracle, Ariba, Coupa, or equivalent is an advantage