Admin Executive, MCST (8-month contract) #PLQ #NJH

Recruit Express Pte Ltd; Singapore; On-site; SGD 50,000 - 78,000; Full time

Job summary

Centre Executive role at Australian MNC dealing with Property Management in Singapore. Based at Paya Lebar Quarter (PLQ), the candidate will support the Management Office on a fixed-term contract, focusing on reporting, sales analysis, and governance-related coordination.

Reporting to the General Manager, the role requires strong administrative, analytical, and organisational skills, with the ability to manage multiple deadlines and stakeholders effectively. Proficiency in MS Office is essential.

Qualifications

• Experience in administrative coordination, reporting and data analysis preferred.
• Strong understanding of MCST governance, strata management, and governance processes advantageous.
• Excellent analytical and organisational skills with attention to detail.
• Ability to manage deadlines and coordinate with multiple stakeholders.

Responsibilities

• Prepare and coordinate monthly management reports, including retail sales performance, operational updates, budget tracking, and key business metrics.
• Perform data analysis, identify key trends, and provide insights to support business reviews.
• Support the preparation of quarterly asset reviews, annual business plans, and other management presentations.
• Consolidate information from multiple functions to support reporting and presentations.
• Lead the organisation and governance coordination for MCST-related matters, including AGMs and council meetings.

Skills

Administrative coordination

Data analysis

Reporting

Stakeholder coordination

Tools

Microsoft Excel

PowerPoint

Job description

Centre Executive

Company: Australian MNC dealing with Property Management
Location: Paya Lebar Quarter (PLQ), Singapore

Job Overview

We are seeking a proactive and organised Management Executive to support the Paya Lebar Quarter (PLQ) Management Office on a fixed-term contract basis. Reporting to the General Manager, this role will focus primarily on management reporting, sales analysis, and coordination of strata-related meetings and governance activities. The successful candidate should possess strong administrative, analytical, and organisational skills, with the ability to manage multiple deadlines and stakeholders effectively.

Key Responsibilities

Reporting & Analysis

• Prepare and coordinate monthly management reports, including retail sales performance, operational updates, budget tracking, and key business metrics.
• Perform data analysis, identify key trends, and provide insights to support business reviews.
• Support the preparation of quarterly asset reviews, annual business plans, and other management presentations.

• Consolidate information from multiple business functions to support reporting requirements and management presentations.
• Ensure all reports are submitted accurately and within established timelines.
• Maintain reporting databases and records to support business planning and performance tracking.

MCST Governance & Strata Management

• Support the administration of the two-tier MCST structure and ensure compliance with statutory and governance requirements.
• Serve as the key coordinator for strata-related matters, including council correspondence, meetings, resolutions, and stakeholder communications.
• Lead the planning, preparation, and execution of the Annual General Meeting (AGM), ensuring successful delivery of all governance requirements.
• Support the onboarding and administration of the newly elected Council and coordinate the organisation of the first Council Meeting following the AGM.
• Work closely with legal advisors, consultants, and relevant stakeholders on governance-related matters as required.

Administrative Support

• Coordinate internal meetings and stakeholder communications.
• Assist with document management and record keeping.
• Support ad hoc projects and assignments as required by the General Manager.

Requirements

Experience in administrative coordination, reporting and data analysis preferred.

• Strong understanding of MCST governance, strata management and experience organising AGMs, council meetings, or similar governance processes will be advantageous.
• Good analytical and organisational skills, and attention to detail.

Ability to manage deadlines and coordinate with multiple stakeholders.

• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.