Admin Executive (HR & Operations)

JUSCLEAN SERVICES; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Jusclean Services Pte Ltd in Singapore seeks an Admin Executive (HR & Operations) to underpin back-office processes and support the Director and Operations team. You will manage employee records, MOM compliance, payroll inputs, and day-to-day office tasks with accuracy and reliability.

The role requires at least 2 years in admin/ops, strong English writing, and competence with Microsoft Office. Experience with Xero and facility services is a plus, and Mandarin/Malay language ability is preferred

Qualifications

• 2+ years in admin or operations support in a Singapore SME or service context
• Working knowledge of MOM employment regulations
• Proficient in Microsoft Office; produce clean, accurate documents without supervision
• Experience with or quick learner for Xero (PO creation, document upload)
• Strong attention to detail and ability to manage multiple administrative streams
• Good written English for internal and supplier communications
• Preferred: experience in facilities management, cleaning, or building services

Responsibilities

• Process employment contracts, offer letters, and probation letters
• Maintain accurate employee records (physical and digital)
• Track MC submissions, annual leave, and no-pay leave using Connecteam data
• Prepare and issue payslips on a timely basis
• Prepare payroll input data for handoff to Accounts
• Manage onboarding and offboarding administration
• Issue purchase orders in Xero after approved requisitions
• Scan and upload supplier invoices and delivery orders into Xero
• Manage office supplies inventory and replenishment

Skills

Attention to detail

Multitasking

Microsoft Office

Written English

MOM regulations knowledge

Tools

Xero

Connecteam

Job description

About the role

The Admin Executive (HR & Operations) is the administrative backbone of Jusclean's back-office operations. This role exists to eliminate the administrative bottleneck currently constraining the Director and Operations team — covering employee administration, MOM work pass submissions, Xero-based finance administration, and day-to-day office management. Reliability and accuracy in back-office execution are the primary success criteria.

Key responsibilities

• Process employment contracts, offer letters, and probation confirmation letters
• Maintain accurate employee records (physical and digital) — personal particulars, pass details, emergency contacts, leave balances
• Track and record MC submissions, annual leave, and no-pay leave against Connecteam attendance data
• Prepare and issue payslips to employees on a timely basis
• Prepare payroll input data (hours, deductions, allowances) for handoff to Accounts
• Manage onboarding and offboarding administration — new joiner checklists, access provisioning, uniform issuance records, pass cancellation, final pay computation handoff, clearance checklists
• Issue purchase orders in Xero upon receipt of approved requisitions
• Scan and upload supplier invoices and delivery orders into Xero for Accounts processing
• Manage office supplies inventory and replenishment

About you

• Minimum 2 years of admin or operations support experience in a Singapore SME or service industry context
• Working knowledge of MOM employment regulations
• Proficient in Microsoft Office (Word, Excel); able to produce clean, accurate documents without supervision
• Experience with or ability to learn Xero quickly (PO creation, document upload)
• Strong attention to detail
• Able to manage multiple administrative tracks simultaneously without dropping items
• Good written English for internal documentation and supplier correspondence
• Preferred: Experience in facilities management, cleaning, or building services industry

• Preferred: Mandarin or Malay language ability to effectively communicate with Mandarin/Malay-speaking clients

About us

Jusclean Services Pte Ltd is a service-based organisation operating in Singapore.