Admin Executive

AITEL PTE. LTD.; Singapore; Presencial; SGD 28 000 - 42 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive salary

Company medical insurance

Free on-site gym facilities

Resumo da oferta

AITel is a technology company in Singapore that supports growing operations. You will assist daily administrative tasks to maintain a smooth and professional office environment at our Changi Business Park location.

The role involves coordinating mail, welcoming visitors, managing documents, liaising with vendors, and assisting procurement. Strong English and Mandarin skills and 1–2 years of admin experience are preferred.

Qualificações

• Minimum O-Level qualifications or equivalent.
• 1-2 years of administrative experience supporting office operations.
• Bilingual proficiency in English and Mandarin, both written and spoken.

Responsabilidades

• Manage daily office administration tasks including monitoring office supplies and facilities.
• Coordinate mail and courier deliveries with accuracy and timeliness.
• Welcome and assist office visitors professionally to create a positive first impression.
• Maintain organized document management and filing systems for easy retrieval and compliance.
• Liaise with vendors, IT support, and building management to resolve issues.
• Assist with procurement by sourcing suppliers and obtaining quotations.
• Execute ad-hoc administrative tasks assigned by the General Manager promptly.

Conhecimentos

Office administration

Microsoft Office

English Mandarin bilingual

Formação académica

O-Level or equivalent

Ferramentas

Microsoft Word

Excel

Outlook

Descrição da oferta de emprego

Company Overview

AITel is a technology company focused on artificial intelligence and related solutions, building a dynamic team to support growing operations in Singapore.

Job Summary

You will support the daily administrative operations of the Singapore office to maintain a smooth, professional, and efficient workplace environment.

Responsibilities

• Manage daily office administration tasks including monitoring office supplies, pantry inventory, and facilities maintenance to ensure a clean and professional workspace
• Coordinate incoming and outgoing mail and courier deliveries with accuracy and timeliness
• Welcome and assist office visitors professionally to create a positive first impression
• Maintain organized document management, filing systems, and administrative records for easy retrieval and compliance
• Liaise effectively with external vendors, service providers, IT support, and building management to resolve issues and coordinate services
• Assist with procurement by sourcing suppliers, obtaining quotations, and comparing options to support cost-effective purchasing
• Execute ad-hoc administrative tasks assigned by the General Manager promptly and reliably

Preferred competencies and qualifications

• Minimum O-Level qualifications or equivalent
• 1-2 years of relevant administrative experience supporting office operations
• Bilingual proficiency in English and Mandarin, both written and spoken
• Proficient in Microsoft Office applications including Word, Excel, and Outlook
• Strong organizational skills to manage multiple tasks independently
• Proactive and initiative-driven with a strong sense of ownership and willingness to learn new tasks

Other Information

• Location: Changi Business Park, Singapore
• Working Hours: Monday to Friday, 9:00 AM - 6:00 PM (1-hour lunch break), weekends off
• Employment Type: Full-time, on-site
• Benefits: Competitive salary, company medical insurance, free on-site gym facilities