Admin Executive

Cogent Holdings Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Benefits offered by this job

5-day work week

Daily meal subsidy

In-house gym

Dental, medical, insurance benefits

2-way transport from Jurong East MRT

Job summary

Cogent Holdings Pte Ltd, a subsidiary of Cosco Shipping International (Singapore), is looking for an Admin Executive (Freight Forwarding) to support the Supply Chain Department with documentation, data integrity, and PO management. You will coordinate with shipping lines, vendors, and customers to ensure accurate records and timely operations.

The role requires a diploma or equivalent and preferably 2 years in freight forwarding or logistics, with strong verbal and written communication.

Qualifications

• Diploma or equivalent qualification required.
• Preferably 2 years’ relevant experience in Freight Forwarding or supply chain.
• Good verbal and written communication skills.

Responsibilities

• Provide day-to-day admin support to the Supply Chain Department.
• Maintain and organize departmental documents, records, filing systems, and databases.
• Prepare, verify, and maintain shipping, logistics, procurement, billing, and other operational documentation.
• Ensure accurate data entry into the SCMS and maintain data integrity.
• Assist in the preparation and issuance of Purchase Orders and monitor supplier quotations.
• Maintain supplier, customer, and vendor records and documentation.
• Develop relationships with shipping lines, NVOCCs, and service providers.
• Prepare customer invoices and verify vendor invoices for cost accuracy.
• Monitor freight rates, costs, and profitability; assist in pricing analysis.

Skills

Freight forwarding knowledge

Data entry

Verbal & written communication

Education

Diploma or equivalent

Job description

About the role

The Admin Executive (Freight Forwarding) will be responsible to process admin tasks in a supply chain department of our subsidiary company Cogent Integrated Supply Chain Pte Ltd.

Key responsibilities

1. 1. Provide day-to-day administrative support to the Supply Chain Department.
2. 2. Maintain and organize departmental documents, records, filing systems, and databases to ensure accurate documentation and easy retrieval.
3. 3. Prepare, verify, and maintain shipping, logistics, procurement, billing, and other operational documentation.
4. 4. Ensure accurate and timely data entry into the Supply Chain Management System (SCMS) and maintain the integrity of operational data.
5. 5. Ensure all operational records and documentation comply with company policies, procedures, and regulatory requirements.
6. 6. Assist in the preparation and issuance of Purchase Orders (POs), monitor outstanding POs, and follow up with suppliers on quotations, pricing, and delivery schedules.
7. 7. Maintain complete and up-to-date supplier, customer, and vendor records and supporting documentation.
8. 8. Develop and maintain positive working relationships with shipping liners, NVOCCs, logistics partners, suppliers, and other service providers.
9. 9. Prepare customer invoices based on billing reports received from the Customer Service team and verify vendor and inter-company invoices to ensure billing accuracy and cost compliance.
10. 10. Monitor freight rates, revenue, and operational costs, perform pricing and cost analysis, identify discrepancies, and recommend improvements to enhance profitability.
11. 11. Prepare freight quotations and provide pricing support for the Sales and Marketing team, including tender submissions and commercial proposals.
12. 12. Ensure timely and accurate revenue and cost capture within the company's financial and operational systems.
13. 13. Provide administrative and operational support to the Operations and Supply Chain teams to ensure smooth daily business operations.
14. 14. Perform any other duties or special projects assigned by the Management from time to time.

Requirements

1. 1. Minimum Diploma or equivalent qualification
2. 2. Preferably with 2 years’ relevant experience in Freight Forwarding or supply chain industry
3. 3. Good verbal and written skills

Others

1. 5-day work week

2. 2 ways transport from Jurong East MRT

3. Daily meal subsidy

4. In-house gym

5. Dental, medical, insurance benefits

About us

Cogent Holdings Pte Ltd is a subsidiary of Cosco Shipping International (Singapore) Co., Ltd and has a wide range of clientele ranging from local SMEs to multinational companies. Cogent owns one of Singapore's largest one-stop integrated logistics hub, Cogent 1.Logistics Hub. It offers warehousing, transportation, freight forwarding, container depot, ISO tank depot and automotive logistics services in Singapore.