admin executive

INSPIRED HOMES PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Inspired Homes Pte Ltd is seeking a meticulous Admin Executive to support daily office operations and construction projects. You will manage project documents, prepare reports and coordinate with internal teams, suppliers and subcontractors.

The ideal candidate holds a diploma or equivalent, is proficient in Excel and Word, and demonstrates strong organisation, accuracy and proactive problem-solving in a fast-paced construction environment.

Qualifications

• Minimum Diploma or equivalent qualification.
• Experience in administration, preferably in construction or engineering.
• Proficient with Excel, Word and office apps.
• Detail-oriented with strong record-keeping.
• Able to work independently and meet deadlines.

Responsibilities

• Provide daily administrative support to management, project teams and site personnel.
• Prepare, update and maintain project documents, quotations, purchase orders, delivery orders, invoices, claims and reports.
• Assist in tracking progress claims, billings and supporting documentation.
• Perform accurate data entry and keep project and admin records up to date.
• Organise digital and physical filing systems for contracts, drawings, and correspondence.
• Respond promptly to calls, emails, WhatsApp messages and inquiries.
• Coordinate work between departments, project teams, suppliers and subcontractors.
• Track outstanding documents and deadlines with timely follow-ups.
• Prepare routine project status updates and meeting minutes.
• Handle general office administration and other assigned duties.

Skills

Detail-oriented

Administrative coordination

Multitasking

Communication skills

Mandarin

Education

Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Admin Executive (Construction)

Company: Inspired Homes Pte Ltd
Industry: Construction / Landed Residential Design & Build
Job Type: Full-Time
Working Days: 5.5 Days per Week

Job Overview

We are looking for a meticulous, organised and proactive Admin Executive to support our daily office operations and construction projects.

The successful candidate will be responsible for project documentation, administrative coordination, record-keeping and follow-ups with internal departments, suppliers and subcontractors.

We are looking for someone who is responsible, attentive to details and able to ensure that assigned matters are properly followed through to completion.

Key Responsibilities

• Provide daily administrative support to management, project teams and site personnel.

• Prepare, update and maintain project documents, quotations, purchase orders, delivery orders, invoices, claims and reports.

• Assist in preparing and tracking project progress claims, billings and supporting documentation.

• Perform accurate data entry and ensure all project and administrative records are regularly updated.

• Organise and maintain proper digital and physical filing systems, including contracts, drawings and project correspondence.

• Respond promptly to phone calls, emails, WhatsApp messages and general enquiries.

• Coordinate required work and administrative matters between departments, project teams, suppliers and subcontractors.

• Track outstanding documents, approvals, submissions, orders and deadlines, ensuring timely follow-up.

• Coordinate material orders, deliveries, appointments and other project-related arrangements.

• Assist with staff and worker administrative records, attendance and MOM-related documentation.

• Prepare routine project status updates, administrative reports and meeting minutes.

• Handle general office administration and other assigned duties.

Job Requirements

• Minimum Diploma or equivalent qualification.

• Previous experience in administration, preferably in the construction or engineering industry.

• Proficient in Microsoft Excel, Word and general office applications.

• Highly meticulous, accurate and detail-oriented, particularly in paperwork and record-keeping.

• Proactive, responsible and resourceful with good problem-solving skills.

• Strong organisational skills and ability to manage multiple tasks and deadlines.

• Able to work independently and follow through on outstanding matters without constant reminders.

• Positive working attitude with good communication and interpersonal skills.

• Comfortable working in a fast-paced environment.

• Ability to communicate in Mandarin is preferred for coordination with Mandarin-speaking workers and suppliers.