Construction Admin Lead – Projects & Documentation

INSPIRED HOMES PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Inspired Homes Pte Ltd is seeking a meticulous Admin Executive to support daily office operations and construction projects. You will manage project documents, prepare reports and coordinate with internal teams, suppliers and subcontractors.

The ideal candidate holds a diploma or equivalent, is proficient in Excel and Word, and demonstrates strong organisation, accuracy and proactive problem-solving in a fast-paced construction environment.

Qualifications

• Minimum Diploma or equivalent qualification.
• Experience in administration, preferably in construction or engineering.
• Proficient with Excel, Word and office apps.
• Detail-oriented with strong record-keeping.
• Able to work independently and meet deadlines.

Responsibilities

• Provide daily administrative support to management, project teams and site personnel.
• Prepare, update and maintain project documents, quotations, purchase orders, delivery orders, invoices, claims and reports.
• Assist in tracking progress claims, billings and supporting documentation.
• Perform accurate data entry and keep project and admin records up to date.
• Organise digital and physical filing systems for contracts, drawings, and correspondence.
• Respond promptly to calls, emails, WhatsApp messages and inquiries.
• Coordinate work between departments, project teams, suppliers and subcontractors.
• Track outstanding documents and deadlines with timely follow-ups.
• Prepare routine project status updates and meeting minutes.
• Handle general office administration and other assigned duties.

Skills

Detail-oriented

Administrative coordination

Multitasking

Communication skills

Mandarin

Education

Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Inspired Homes Pte Ltd is seeking a meticulous Admin Executive to support daily office operations and construction projects. You will manage project documents, prepare reports and coordinate with internal teams, suppliers and subcontractors.

The ideal candidate holds a diploma or equivalent, is proficient in Excel and Word, and demonstrates strong organisation, accuracy and proactive problem-solving in a fast-paced construction environment.