Import Export Executive

VFI FOOD PTE. LTD.; Singapore; On-site; SGD 40,000 - 68,000; Full time

Job summary

VFI FOOD PTE. LTD. in Singapore is seeking an experienced Import/Export Specialist to manage daily operations, documentation, and regulatory compliance for food shipments.

You will coordinate with international suppliers, freight forwarders, and internal teams to ensure timely, accurate processing and delivery of goods. The role requires 3–5 years in import/export, familiarity with TradeNet and SFA, and strong English communication. Mandarin is a plus.

Qualifications

• Diploma or degree in supply chain, logistics, business, or related field.
• 3–5 years of import/export operations experience, preferably in food FMCG or trading.
• Strong knowledge of Singapore Customs, TradeNet, and SFA requirements.
• Experience handling controlled food items and import/export permits.
• Proficient in MS Office and ERP/trade systems.
• Strong planning, coordination, analytical and problem-solving skills.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Excellent written and spoken English; Mandarin a plus.

Responsibilities

• Manage daily import and export operations, ensuring timely processing of shipments.
• Prepare and process import/export documentation, including TradeNet permits, invoices, COO, bills of lading, and other shipping docs.
• Ensure compliance with Singapore Customs, SFA, and other regulatory requirements.
• Coordinate with overseas customers, suppliers, freight forwarders, lines, and brokers for smooth shipments.
• Monitor schedules and resolve customs clearance, shipping, delivery, or documentation issues.
• Coordinate with Production, Warehouse, Procurement and Sales to align orders and inventory movement.
• Verify shipping costs, permits and documents for accuracy and cost control.
• Maintain import/export records and audit-ready documentation.
• Monitor trade regulations and FTAs; ensure applicable compliance.
• Support process improvements to boost efficiency and customer service.
• Prepare periodic shipment, inventory and logistics reports for management.
• Perform other duties as assigned by Management.

Skills

Logistics coordination

Documentation management

Attention to detail

Communication (English)

Independence & multitasking

Education

Diploma/degree in Supply Chain/Logistics/Business

Tools

MS Office

ERP/Trade Management Systems

Job description

Key Responsibilities

• Manage daily import and export operations, ensuring timely and accurate processing of shipments.
• Prepare, review, and process import/export documentation, including TradeNet permits, commercial invoices, packing lists, certificates of origin (COO), bills of lading, health certificates, and other shipping documents.
• Ensure compliance with Singapore Customs, Singapore Food Agency (SFA), and other relevant statutory and regulatory requirements.
• Coordinate with overseas customers, suppliers, freight forwarders, shipping lines, transport providers and customs brokers to ensure smooth shipment execution.
• Monitor shipment schedules and proactively resolve customs clearance, shipping, delivery or documentation issues.
• Liaise with Production, Warehouse, Procurement and Sales teams to coordinate order fulfilment, shipment planning and inventory movement.
• Coordinate container loading, cargo collection and delivery arrangements to ensure compliance with customer and shipping requirements.
• Verify shipping costs, freight invoices, permits and supporting documents for accuracy and cost control.
• Maintain accurate import and export records and ensure proper documentation for audit and regulatory compliance.
• Monitor changes in trade regulations, customs procedures, food import/export requirements, free trade agreements (FTAs), and ensure compliance where applicable.
• Support continuous process improvement initiatives to enhance operational efficiency, cost optimisation and customer service.
• Prepare periodic shipment, inventory and logistics reports as required by Management.
• Perform any other duties assigned by Management.

Working Days & Hours: Monday – Thursday: 8am – 6pm. Friday: 8am – 5pm

Requirements

• Diploma or Degree in Supply Chain, Logistics, Business, or related field.
• Minimum 3–5 years of relevant experience in import and export operations, preferably within the food manufacturing, food processing, FMCG, or trading industry.
• Strong knowledge of Singapore Customs regulations, TradeNet and SFA requirements.
• Experience handling controlled food items and import/export permits, shipping documentation and international freight coordination.
• Proficient in Microsoft Office and ERP or trade management systems.
• Strong planning, coordination, analytical and problem-solving skills with attention to detail.
• Ability to work independently, manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Detail-oriented with the ability to work across teams.
• Proficiency in both written and spoken English. Proficiency in Mandarin is an advantage to effectively communicate with Mandarin-speaking customers, suppliers and business counterparts where required.