Admin Executive

COGENT INTEGRATED SUPPLY CHAIN PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Benefits offered by this job

Daily meal subsidy

In-house gym

Dental, medical, insurance benefits

Job summary

Cogent Integrated Supply Chain Pte. Ltd. is seeking an organized Administrative Support in the Supply Chain department in Singapore.

You will handle day-to-day admin tasks, maintain documents, and assist with shipping, procurement, and billing documentation. You will enter data into the SCMS and ensure regulatory compliance. The role requires a diploma or equivalent and about two years of freight forwarding experience, with strong communication skills to coordinate with suppliers, customers, and

Qualifications

• Diploma or equivalent qualification is required.
• Minimum 2 years of relevant experience in Freight Forwarding.
• Good verbal and written communication skills.

Responsibilities

• Provide day-to-day administrative support to the Supply Chain Department.
• Maintain and organize documents, records, filing systems and databases.
• Prepare, verify and maintain shipping, logistics, procurement, billing docs.
• Enter data into the SCMS and ensure data integrity.
• Ensure records comply with company policies and regulatory requirements.
• Assist in issuing Purchase Orders and monitor outstanding POs with suppliers.
• Maintain supplier, customer and vendor records and docs.
• Develop working relationships with shipping liners, NVOCCs, logistics partners and suppliers.
• Prepare customer invoices and verify vendor/in inter-company invoices for accuracy.
• Monitor freight rates, revenue and costs; perform cost analysis and improve profitability.
• Prepare freight quotations and support for Sales and Tender submissions.
• Ensure revenue and cost capture in financial and operational systems.
• Provide admin and operational support to Operations and Supply Chain teams; undertake special projects as needed.

Skills

Freight forwarding experience

Verbal and written communication

Education

Diploma or equivalent qualification

Job description

1. Provide day-to-day administrative support to the Supply Chain Department.

2. Maintain and organize departmental documents, records, filing systems, and databases to ensure accurate documentation and easy retrieval.

3. Prepare, verify, and maintain shipping, logistics, procurement, billing, and other operational documentation.

4. Ensure accurate and timely data entry into the Supply Chain Management System (SCMS) and maintain the integrity of operational data.

5. Ensure all operational records and documentation comply with company policies, procedures, and regulatory requirements.

6. Assist in the preparation and issuance of Purchase Orders (POs), monitor outstanding POs, and follow up with suppliers on quotations, pricing, and delivery schedules.

7. Maintain complete and up-to-date supplier, customer, and vendor records and supporting documentation.

8. Develop and maintain positive working relationships with shipping liners, NVOCCs, logistics partners, suppliers, and other service providers.

9. Prepare customer invoices based on billing reports received from the Customer Service team and verify vendor and inter-company invoices to ensure billing accuracy and cost compliance.

10. Monitor freight rates, revenue, and operational costs, perform pricing and cost analysis, identify discrepancies, and recommend improvements to enhance profitability.

11. Prepare freight quotations and provide pricing support for the Sales and Marketing team, including tender submissions and commercial proposals.

12. Ensure timely and accurate revenue and cost capture within the company's financial and operational systems.

13. Provide administrative and operational support to the Operations and Supply Chain teams to ensure smooth daily business operations.

14. Perform any other duties or special projects assigned by the Management from time to time.

Requirements

1. Minimum Diploma or equivalent qualification

2. Preferably with 2 years’ relevant experience in Freight Forwarding industry

3. Good verbal and written skills

Others

1. Work on alternate Saturday
2. 2 ways transport from Jurong East MRT
3. Daily meal subsidy
4. In-house gym
5. Dental, medical, insurance benefits