Admin Executive

COGENT CONTAINER DEPOT PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Benefits offered by this job

Subsidized lunch

Medical benefits

Dental benefits

Company transport

Job summary

COGENT CONTAINER DEPOT PTE. LTD. is seeking an Admin & Operations Assistant to support daily logistics and depot activities. You will work under the Manager to ensure procedures are followed, assist in cash handling, and coordinate with trucking and shipping teams to maintain smooth operations.

The role emphasizes multi-tasking, effective communication, and proactive reporting on performance, with responsibilities spanning admin, operations, and customer interactions.

Qualifications

• Diploma in Logistics or related field
• At least 2 years admin experience in logistics industry preferably in a container depot
• Good communication skills
• Able to multitask

Responsibilities

• Assist the Manager to ensure procedures and requirements are adhered to
• Ensure admin and operations tasks are fulfilled to required standards
• Monitor daily transactions for smooth operation
• Train and develop Admin/Operations staff to maximize potential
• Verify counter transactions and daily cash collection at counters
• Safeguard cash handling by Admin/Operations staff
• Handle daily customer mail correspondences
• Report to manager on daily operations improvements and productivity initiatives
• Report discrepancies, non-compliance, accidents or escalations to manager
• Assist in staff discipline and office operations
• Ensure equipment availability and workflow integrity
• Maintain customer satisfaction and confidence
• Observe performance and address movement and inventory issues
• Ensure gate movements are timely and smooth
• Attend operations meetings with shipping agents
• Track fixed assets and depot facilities
• Coordinate with trucking ops to improve efficiency
• Regulate task prioritization of office team

Skills

Good communication skills

Multitasking

Education

Diploma in Logistics or related field

Job description

1. Assist the Manager to ensure that all procedures and requirements are adhered to

2. Ensure that work assigned to Depot Assistant & operations personnel are fulfilled to the required standards

3. Monitor the daily transaction (returning/collection) for smooth operation

4. Train and develop Admin Assistant & Operations Assistant & subordinates to maximize their potential

5. Verify counter transaction (i.e daily cash collection at counters)

6. Ensure safe keeping of cash received by Admin Assistant / Operations Assistant

7. Attend to daily mail correspondences from customers

8. Discuss and report to manager on enhancement of daily operations and assist the manager in implementation of productivity initiatives

9. Report to manager should there be any discrepancies, non-compliance, accidents or escalation from customers

10. Assist the manager in maintaining the staff discipline in the office

11. Ensure equipment's availability and procedural flow integrity and functionality

12. Maintain customer's requirements and confidence

13. Observe performance and resolve difficulties pertaining to inadequate response to movement requirements and daily inventory supply

14. Ensure gate movements are without delay and smooth flow is maintained at all times

15. Attend the regular operation meeting with shipping agents to discuss operations work plan and implementation

16. Keep track of fixed assets and ensure depot facilities are in good order

17. Liaise with trucking operations team on improving trucking efficiency

18. Regulate the accuracy and priority of jobs undertaken by office team

Requirement

1. Possess a Diploma in Logistics or related field

2. 2 years admin experience in logistics industry preferably in a container depot

3. Good communication skills

4. Able to multi-tasked

Others

1. Subsidized lunch

2. Medical, dental & insurance benefits

3. Company Transport: 2 ways from Jurong East