Admin Executive

LIMELITE PRODUCTIONS PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

LIMELITE PRODUCTIONS PTE. LTD. is seeking a scheduling coordinator in Singapore to generate daily operation plans and drive weekly forecasts.

You will schedule assessors 1 to 3 months ahead and work with Project & Operations teams to resolve real-time constraints, ensuring 100% customer fulfilment. Responsibilities include coordinating ad-hoc job assignments, passing details to the Project Manager and General Manager, and liaising with suppliers for procurement and quotes.

Qualifications

• Able to work independently and handle dynamic scheduling.
• Ability to multi-task and manage sudden changes in priorities.
• Strong problem-solving, detail-oriented, and results-driven.
• Excellent planning, organizational and time management skills.
• Strong communication via telephone, email, and web.
• Proficiency in Microsoft Office.
• Knowledge of planning and administrative tools is preferable.
• Fluent in English (verbal and written).

Responsibilities

• Generate daily operation plan.
• Monitor and drive weekly operation planning forecast.
• Schedule and deploy assessors for job assignment 1 to 3 months ahead.
• Collaborate with Project & Operations team on identifying and resolving real-time constraints.
• Work closely with Project team to ensure 100% customer fulfilment.
• Coordinate with Project team for any ad-hoc job assignments.
• Flow job assignment details to Project Manager & General Manager in timely manner.
• Liaise with supplier/vendor for material & service procurement and prepare PO, quotation.

Skills

Independent scheduling

Multi-tasking

Problem solving

Planning & organization

Communication skills

English fluency

Tools

Microsoft Office

Job description

Job Description & Requirements

Job Description

• Generate daily operation plan
• Monitor and drive weekly operation planning forecast
• Schedule and deploy assessors for job assignment 1 to 3 months ahead
• Collaborate with Project & Operations team on identifying and resolving real-time constraints.
• Work closely with Project team to ensure 100% customer fulfilment.
• Coordination with Project team for any ad-hoc job assignments
• Flow job assignment details to Project Manager & General Manager in timely manner
• To liaise with supplier/ vendor for material & service procurement and prepare PO, quotation

Requirements

• Able to work independently and handle dynamic scheduling
• Ability to multi-task and manage sudden changes in priorities.
• Logical approach to problem-solving, inventive, and results-oriented, with high attention to detail.
• Strong planning, organizational and time management skills.
• Ability to handle customer and vendor requests via telephone, email, web.
• Proficiency in Microsoft Office
• Knowledge of planning and administrative tools is preferable.
• Excellent communication skills – verbal, written & listening.
• Proven fluency in English (verbal & written).

Others

• 5 Working days per week
• 9am – 6pm