Admin Executive

Ad Astra Consultants; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Ad Astra Consultants is seeking an organised Admin Executive in Singapore to manage day-to-day administrative operations and provide basic accounting support.

The role involves handling documentation, coordinating with vendors, managing office supplies, and assisting with invoices and petty cash while supporting accounts payable/receivable. Strong MS Office skills and independent multi-tasking are essential.

Qualifications

• 2–5 years of experience in administration or office coordination.
• Basic accounting knowledge and experience (10–20% of the role).
• Familiarity with MS Office and accounting software.
• Good communication, coordination and organisational skills.
• Ability to work independently and manage multiple tasks.
• Prior experience in Singapore will be an advantage.

Responsibilities

• Manage daily office administration and operational activities.
• Handle documentation, filing, data entry and record maintenance.
• Coordinate with vendors, suppliers and service providers.
• Manage office supplies, facilities and general administrative support.
• Assist with invoices, expense claims, payment records and basic bookkeeping.
• Support accounts payable and receivable activities.
• Coordinate meetings, appointments and internal communication.

Skills

Office administration

Organization

Communication

Coordination

Independent work

Tools

Microsoft Office

Accounting software

Job description

Role Overview:

We are looking for an organised and proactive Admin Executive to manage day-to-day administrative operations and provide basic accounting support.

Key Responsibilities:

• Manage daily office administration and operational activities.
• Handle documentation, filing, data entry and record maintenance.
• Coordinate with vendors, suppliers and service providers.
• Manage office supplies, facilities and general administrative support.
• Assist with invoices, expense claims, payment records and basic bookkeeping.
• Support accounts payable and receivable activities.
• Coordinate meetings, appointments and internal communication.

Requirements:

• 2–5 years of experience in administration or office coordination.
• Basic accounting knowledge and experience (10–20% of the role).
• Familiarity with MS Office and accounting software.
• Good communication, coordination and organisational skills.
• Ability to work independently and manage multiple tasks.
• Prior experience in Singapore will be an advantage.

Ideal Candidate:

Someone with strong administrative skills and basic accounting knowledge who can independently manage daily office operations.