Accounts and Admin Assistant

Sunland (S) Pte. Ltd.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Sunland (S) Pte. Ltd. in Singapore is hiring for a full-time, on-site Accounts and Admin Assistant to handle daily administrative and clerical work, support basic accounting like invoice processing and expense tracking, and coordinate with internal teams and external partners.

The role includes answering calls, replying to emails, scheduling meetings, and providing support to executives to ensure smooth office operations. On-site work in Singapore is required.

Qualifications

• Strong administrative and clerical skills for documentation, filing, data entry, and office coordination.
• Excellent phone etiquette and communication abilities for calls and emails.
• Experience in executive administrative assistance, scheduling, and meeting coordination.
• Basic accounting knowledge including invoice processing and expense tracking.
• Proficiency with MS Office or Google Workspace and quick learning of new tools.
• Strong attention to detail and organizational skills; able to manage multiple tasks.

Responsibilities

• Handle day-to-day administrative and clerical tasks, including documenting and filing.
• Maintain records and support basic accounting like invoice processing and payment tracking.
• Document and track expenses.
• Coordinate with internal teams and external partners.
• Answer phone calls and respond to emails.
• Schedule meetings and assist with meeting coordination.
• Provide administrative support to executives as needed.
• Ensure smooth office operations.

Skills

Administrative skills

Clerical skills

Documentation management

Data entry

Office coordination

Phone etiquette

Communication skills

Executive support

Scheduling

Meeting coordination

Accounting basics

Invoice processing

Expense tracking

MS Office

Google Workspace

Attention to detail

Organizational skills

Independent work

Team collaboration

Diploma in business administration

Education

Diploma in Business Administration

Diploma in Accounting

Tools

Accounting software/ERP

Job description

About the role

This is a full-time, on-site Accounts and Admin Assistant role based in Singapore. The role involves handling day-to-day administrative and clerical tasks, including managing documentation, filing, data entry, and maintaining records. The Accounts and Admin Assistant supports basic accounting functions such as invoice processing, payment tracking, and expense documentation, while coordinating with internal teams and external partners. The role also includes answering phone calls, responding to emails, scheduling meetings, and assisting executives with administrative support as needed. The successful candidate will help ensure smooth office operations and provide timely, accurate support to management and staff.

Key responsibilities

• Handle day-to-day administrative and clerical tasks, including managing documentation, filing, and data entry


• Maintain records and support basic accounting functions such as invoice processing and payment tracking


• Document and track expenses


• Coordinate with internal teams and external partners


• Answer phone calls and respond to emails


• Schedule meetings and assist with meeting coordination


• Provide administrative support to executives as needed


• Ensure smooth office operations

About you

• Strong administrative and clerical skills to handle documentation, filing, data entry, and office coordination


• Good phone etiquette and communication skills for managing calls, emails, and interactions with internal and external stakeholders


• Experience in executive administrative assistance or similar roles, providing support with scheduling, meeting coordination, and basic reporting


• Basic accounting knowledge, including invoice processing, expense tracking, and familiarity with accounting or ERP software


• Proficiency in office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort with learning new systems


• Strong attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines


• Ability to work independently and collaboratively in an on-site team environment


• Relevant diploma or certification in business administration, accounting, or a related field is preferred; prior administrative or accounts experience is an advantage