ADMIN CUM ACCOUNTS EXECUTIVE (No Exp)

Bzbee Global Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Bzbee Global Pte Ltd. is seeking an operations/payroll administrator to manage payroll documentation, timecard calculations, and invoicing. Responsibilities include processing CPF and levy payments, coordinating onboarding, and ensuring regulatory compliance with MOM IR22/IR21.

The role requires proficient use of Excel, Word, and Google Drive, strong communication for payment follow-ups, and ability to handle multiple tasks in a Singaporean payroll environment.

Qualifications

• Proficiency in Microsoft Excel and Word for data entry, reporting and invoicing.
• Familiarity with Google Drive for document storage and collaboration.

Responsibilities

• Prepare and distribute payslips and save records for payroll processing.
• Calculate timecards and verify work hours for payroll.
• Handle invoicing for customers bi-monthly and maintain revenue flow.
• Follow up on outstanding payments via email, calls and messages.
• Coordinate onboarding processes and government documentation (permits, hotel stays).
• Schedule and arrange medical examinations and other employee benefits.
• Process CPF payments and file CPF records in Drive.
• Manage monthly levy payments to MOM and file annual returns (IR22/IR21).
• Renew licenses and manage office-related payments (rent, utilities).
• Prepare financial statements and assist with accounts payable/receivable.
• Respond to emails with proper labeling and maintain communication efficiency.

Skills

Microsoft Excel

Microsoft Word

Google Drive

Job description

Responsibilities

• Prepare and distribute accurate payslips via WhatsApp and save records in Google Drive to ensure timely employee payment documentation
• Calculate employee timecards to verify work hours for payroll processing
• Invoice customers bi-monthly on the 15th and 31st to maintain consistent revenue flow
• Follow up on outstanding payments through email, calls, and messages, updating status daily to minimize overdue accounts
• Book and pay for onboarding work permits, including arranging government hotel stays within budget constraints
• Schedule and pay for medical examinations for workers
• Process monthly levy payments using the MOM MyMOM portal to comply with government regulations
• File levy waiver applications for workers traveling overseas to secure levy refunds
• Process monthly CPF payments in accordance with legal requirements for Singaporean employees
• Save CPF payment records in Google Drive for accurate financial tracking
• Process employee salary payments to ensure timely compensation
• Manage office-related payments including rental, housing, dormitory, WiFi, and phone bills to maintain operational continuity
• Arrange employee bonds and manage WICA and medical insurance coverage to meet statutory obligations
• Coordinate and pay for primary care plans to support employee health benefits
• Manage and distribute weekly float money of $500 to administrative staff, ensuring daily top-ups for operational needs
• Prepare financial accounts including trading profit and loss, revenue statements, and expense statements to support business financial management
• Respond to and organize emails with appropriate labeling to maintain communication efficiency
• File annual returns and statutory forms IR22 and IR21 to ensure regulatory compliance
• Renew BCA licenses to maintain business operational licenses
• Perform other ad hoc duties as assigned to support business operations

Preferred competencies and qualifications

• Proficiency in using Microsoft excel, word and Google Drive.
• Strong communication skills for effective customer invoicing and payment follow-ups