Admin Coordinator (Workshop)

Sin Kian Wah Trading Pte Ltd; Singapore; On-site; SGD 29,000 - 45,000; Full time

Job summary

Sin Kian Wah Trading Pte Ltd is seeking a proactive Job Coordinator to assist in day-to-day workshop operations in Singapore. You will manage service scheduling, communicate with customers, and handle documentation to ensure efficient repair services.

The role involves organizing repair jobs, preparing invoices and DOs, coordinating with mechanics, and maintaining accurate records. Mandarin-speaking applicants are preferred, with a focus on efficient, independent work in a non-airconditioned

Qualifications

• Strong customer service and communication abilities.
• Able to coordinate multiple tasks.
• Proficient in basic computer applications.

Responsibilities

• Attend to customer enquiries and scheduling of repair services for the workshop.
• Prepare quotations, invoices, DOs, and purchase order documents.
• Coordinate with mechanics to ensure timely completion of services.
• Maintain service records and other relevant documentation.
• Communicate with customers about the progress of work done.

Skills

Customer communication

Organizational skills

Scheduling

Documentation

Job description

About Sin Kian Wah

As a trusted partner in the industry, we provide a one-stop solution for heavy commercial vehicle needs, from spare parts to repair services and truck dealership.

Job Summary

Assist in the day-to-day operations, including service scheduling, customer communication, and documentation. This role will work closely with customers and mechanics to ensure service requests are completed efficiently.

Job Responsibilities:

• Job Coordinator:Organize and track vehicle repair jobs.

• Administrative Support: Preparation of invoices, DOs, and purchase orders, and logging of job details.

• Communication: Engage clients regarding job progress.

Job Description:

• Attend to customer enquiries and scheduling of repair services for the workshop.

• Prepare quotations, invoices, DOs, and purchase order documents.

• Coordinate with mechanics to ensure timely completion of services.

• Maintain service records and other relevant documentation.

• Communicate with customers about the progress of work done.

• Check, compare, and record spare parts used.

• Pick parts for the workshop, if necessary.

• Coordinate repairs for vehicle breakdowns, including after-office hours.

• Perform other ad hoc duties as assigned by the workshop manager.

Requirements:

• Able to liaise with Mandarin-speaking customers (Required).

• Computer literate.

• Able to work independently, self-driven, and willing to learn.

Other Information:

• 6 days work week (Mon to Sat; 9am to 6pm).

• Within 5 minutes walking distance from Gul Circle MRT Station.

• Non-airconditioned workshop.

• No agents.

• Only shortlisted applicants will be notified.

• For more information, message ([phone]. No calls or texts.