Admin Assistant (Residential)

CBRE Group, Inc.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

CBRE Group, Inc. in Singapore is seeking an Administrative Assistant in the Property Management team to support tenants and residents, answer calls, file documents, and coordinate with vendors.

You will handle lease administration tasks, prepare abstracts, assist in invoicing, rent collection communications, and maintain insurance certificates and leases under supervision. This role emphasizes attention to procedures and basic math with proficient use of Microsoft Office, typically 5.5 work days.

Qualifications

• Diploma/Nitec or N/O Level with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills (percentages, discounts, markups).
• Able to commit 5.5 days.

Responsibilities

• Assist the team with various administrative tasks such as answering phones and coordinating with tenants.
• Maintain files including insurance certificates and leases.
• Collaborate with Building Technicians and vendors to list maintenance items.
• Prepare internal lease administration documents such as lease abstracts.
• Participate in lease administration activities including set up and reporting.
• Submit invoices for payment by entering them into the accounting system and forward originals to accounting.
• Engage in rent collection communications with tenants where permitted.
• Apply established procedures to solve straightforward problems under supervision.
• Deliver output by following defined procedures and processes under guidance.

Skills

Communication

Organizational skills

Microsoft Office

Basic math

Education

Diploma/Nitec or N/O Level

Tools

Word

Excel

Outlook

Job description

ABOUT THE ROLE

As a CBRE Administrative Assistant in Property Management department, you will be responsible for providing customer service support to tenants/resident. This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

WHAT YOU WILL DO

• Assist the team with various administrative tasks. This includes answering phones, communicating with tenants, filing and copying.
• Maintain files, including insurance certificates and leases.
• Work with Building Technicians and vendors to compile a list of maintenance items.
• Prepare internal lease administration documents such as lease abstracts as directed.
• Partake in lease administration activities including lease set up, lease changes, reporting etc.
• Submit invoices for payment by inputting them into the accounting system. Forward original invoices to accounting for payment.
• Engage in rent collection communications and phone contact with tenant where permitted.
• Use existing procedures to solve straightforwar d problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

WHAT YOU WILL NEED

• Diploma/Nitec or N/O Level Certificates with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Able to commit 5.5 days.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinki ng professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

OUR VALUES IN HIRING

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com .

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