Facilities Adminstration Officer (Airline Road)

Singapore Aero Support Services Pte Ltd; Singapore; On-site; SGD 40,000 - 62,000; Full time

Job summary

Singapore Aero Support Services Pte Ltd is seeking a detail‑oriented Facilities Coordinator to support day‑to‑day facilities operations on site in Singapore. The role focuses on admin support, space planning, vendor coordination, and maintaining records for contracts, warranties, and assets.

You will collaborate with internal teams and external contractors to schedule maintenance, process POs and invoices, and respond to facilities inquiries while upholding safety and quality standards.

Qualifications

• Diploma or equivalent in Facilities Management or Business Administration.
• 1–3 years in facilities, office admin, or building management.
• Experience liaising with vendors and contractors is an advantage.
• Strong organizational and communication skills; MS Office proficiency.

Responsibilities

• Provide day-to-day administrative support to the Facilities Management team.
• Coordinate and schedule preventive and reactive maintenance with internal teams and external contractors.
• Maintain records of facilities contracts, service agreements, warranties, and asset registers.
• Process purchase orders, invoices, and budget tracking related to facilities operations.
• Liaise with vendors, suppliers, and service providers to ensure timely, quality service.
• Manage access control, keys/passes, and visitor/security procedures.
• Assist with space planning, office moves, and workstation allocations.
• Respond to facilities-related queries from staff and escalate issues as needed.
• Maintain filing systems (digital and physical) for facilities documentation.
• Support building maintenance schedules, cleaning services, and waste management.
• Assist in emergency preparedness planning and incident reporting.
• Perform other administrative duties as assigned by the Facilities Manager.

Skills

Facilities mgmt

Vendor liaison

Administrative support

MS Office

CMMS software

Education

Diploma in Facilities Management

Diploma in Business Administration

Tools

MS Office

CMMS Software

Job description

Key Responsibilities:

1. Provide day-to-day administrative support to the Facilities Management team

2. Coordinate and schedule preventive and reactive maintenance requests with internal teams and external contractors

3. Maintain accurate records of facilities contracts, service agreements, warranties, and asset registers

4. Process purchase orders, invoices, and budget tracking related to facilities operations

5. Liaise with vendors, suppliers, and service providers to ensure timely and quality service delivery

6. Manage access control, keys/passes, and visitor/security procedures

7. Assist with space planning, office moves, and workstation allocations

8. Respond to facilities-related queries from staff and escalated issues as needed

9. Maintain filing systems (digital and physical) for facilities documentation

10. Support the organization of building maintenance schedules, cleaning services, and waste management

11. Assist in emergency preparedness planning and incident reporting

12. Perform other administrative duties as assigned by the Facilities Manager

Job Requirements:

1. Diploma or equivalent qualification in Facilities Management, Business Administration, or a related field

2. Minimum 1 to 3 years of experience in a facilities, office administration, or building management role

3. Experience liaising with vendors and contractors is an advantage

4. Skills & Competencies

5. Strong organizational and time-management skills with the ability to multitask

6. Excellent verbal and written communication skills

7. Proficiency in Microsoft Office (Excel, Word, Outlook) and facilities/CMMS software (advantageous)

8. Strong attention to detail and problem-solving ability

9. Ability to work independently and collaboratively within a team

10. Customer-service oriented with a professional demeanour