Admin Assistant / Centre Administrator — Maths Enrichment Centre

Mathlete Training Center; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

Mathlete Training Center in Singapore is seeking an Admin Assistant / Centre Administrator to support daily operations and deliver excellent service to students and parents.

The role involves handling enquiries via WhatsApp, phone, and email, assisting with course information, class schedules, registrations, and fee matters, while maintaining accurate student records and coordinating communications among teachers, parents and students.

Qualifications

• Strong communication and interpersonal skills.
• Multichannel enquiry handling (WhatsApp, phone, email).
• Experience with student registration and records is a plus.

Responsibilities

• Serve as first point of contact for parents and students.
• Handle course information, schedules, and fee matters.
• Manage registrations, attendance, and make-up lessons.
• Maintain records and assist with billing and documentation.
• Coordinate schedules and keep materials organized.
• Provide admin support to teachers and management.
• Assist with enrolment follow-ups and reminders.

Skills

Customer service

Administrative support

Communication

Organisation

Education

High school diploma

Job description

We are a specialised mathematics enrichment centre in Singapore, focusing on mathematical olympiad training and advanced problem-solving programmes for primary and secondary school students. Our teaching team includes trainers with strong mathematical olympiad backgrounds and extensive teaching experience. We are looking for a responsible, organised and service-oriented Admin Assistant / Centre Administrator to support our daily centre operations and provide excellent service to students and parents.

The successful candidate will be the first point of contact for parents and students, and will help ensure that the centre runs smoothly, professionally and efficiently.

Key Responsibilities

• Handle enquiries from parents and students via WhatsApp, phone calls, email and walk-ins
• Assist parents with course information, class schedules, registration procedures and fee matters
• Manage student registration, attendance records, class lists and make-up lesson arrangements
• Support fee collection, payment records, receipts and basic administrative documentation
• Coordinate class schedules, classroom arrangements and communication between teachers, parents and students
• Prepare, print, photocopy, scan and organise worksheets, notes and learning materials
• Maintain accurate student and parent records in the centre’s systems
• Assist with reminders for upcoming classes, trial lessons, replacement lessons and centre announcements
• Keep the reception area, classrooms and teaching materials organised and presentable
• Provide general administrative support to teachers and management
• Assist with simple marketing/admin tasks such as updating student lists, preparing notices and supporting enrolment follow-ups