Admin Assistant ( 5/6 days week – Raffles Quay)

Nexus Management Services; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

Nexus Management Services is seeking an Admin/Catering Assistant to handle customer inquiries, coordinate with logistics, and manage order documentation in a fast-paced environment. You will support billing, inventory, and daily operations while maintaining accurate data across internal systems.

The role requires a Food Hygiene Cert, strong Excel skills (VLOOKUP, pivots, formulas), and a proactive attitude to ensure smooth order flow and customer satisfaction.

Qualifications

• Food Hygiene Certification is required.
• Proficient in Excel, including VLOOKUP and pivot tables.
• Independent, proactive and positive attitude.
• Willing to provide operations support as needed.

Responsibilities

• Handle customer inquiries via email, phone, and other channels in a timely manner.
• Coordinate with warehouse and logistics to ensure accurate order processing and delivery.
• Prepare and manage documentation for customer orders, billing, and inventory.
• Generate billing invoices and assist with inventory and order reports.
• Maintain accurate data entry in internal systems.
• Resolve customer issues effectively or escalate when required.
• Support daily operations and perform ad-hoc duties as assigned.

Skills

Customer service mindset

Independent attitude

Data entry accuracy

Education

Food Hygiene Cert

Tools

Excel

Job description

Admin/Catering Assistant ( 5 day – One Raffles Quay)

Roles and Responsibilities

Responsibilities

• Handle customer inquiries via email, phone, and other channels in a timely and professional manner.
• Coordinate closely with warehouse and logistics teams to ensure accurate order processing and delivery.
• Prepare and manage documentation for customer orders, billing, and inventory.
• Generate billing invoices and assist with inventory and order reports.
• Maintain accurate data entry in internal systems (customer and warehouse management).
• Resolve customer issues effectively or elevate when required.
• Support daily operations and perform ad-hoc duties as assigned

Qualification Requirements

• Food Hygiene Cert
• competent and familiar with excel tools and functions such as vlookup, pivot tables, formulas and linkages of data points
• independent, proactive and positive attitude
• to provide operations support on need basis when needed

Salary $2000 to $3200 per month,