Admin Assistant (3 Months Contract) - Health Screening

RAFFLES MEDICAL GROUP LTD; Singapore; On-site; SGD 14,000 - 28,000; Part time

Job summary

RAFFLES MEDICAL GROUP LTD is seeking a Part-Time Administrative Assistant to support our onsite health screening team during the peak screening period. The role involves administrative and coordination tasks, including preparing screening reports and following up with patients.

You will update patient records, handle data entry, and liaise with internal teams to ensure timely completion of reports. The contract runs for three months, with a 5.5-day work week.

Qualifications

• Adequate administrative experience.
• Communicate effectively with patients by phone.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Ability to work independently and manage follow-ups.

Responsibilities

• Provide administrative support to onsite health screening team during peak period.
• Assist with preparation, generation and checking of health screening reports.
• Contact patients for follow-up on outstanding information or appointments.
• Track outstanding cases and follow up to ensure timely closure.
• Ensure reports are sent to patients accurately and on time.
• Update patient records and screening status in the system.
• Assist with data entry, filing and document preparation.
• Coordinate with internal teams on outstanding reports or follow-ups.
• Maintain proper records of completed and pending cases.
• Handle patient information with confidentiality.

Skills

Good communication

Interpersonal skills

Organisational skills

Phone communication

Attention to detail

Independent work

Education

GCE/N/O/A Levels, Nitec, Higher Nitec, Diploma

Tools

Microsoft Office (Excel, Outlook)

Job description

About the role

We are looking for a Part-Time Administrative Assistant to support our onsite health screening team during the peak screening period. The incumbent will provide administrative and coordination support, including preparing screening reports, following up with patients and ensuring reports and outstanding matters are completed in a timely manner.

Key responsibilities

• Provide administrative support to the onsite health screening team during the peak screening period.

• Assist with the preparation, generation and checking of health screening reports.

• Contact patients for follow-up on outstanding information, appointments or screening-related matters.

• Track outstanding cases and follow up accordingly to ensure timely closure.

• Ensure completed reports are sent to patients accurately and on time.

• Update patient records, screening status and other relevant information in the system or tracking files.

• Assist with data entry, filing, document preparation and other administrative duties.

• Coordinate with internal teams on outstanding reports or follow-up matters where required.

• Maintain proper and accurate records of completed and pending cases.

• Handle patient information with confidentiality and in accordance with organisational requirements.

About you

• Minimum GCE N/O/A Levels, Nitec, Higher Nitec, Diploma or equivalent.

• Prior administrative, healthcare, clinic or customer service experience will be advantageous.

• Comfortable communicating with patients over the phone.

• Good organisational skills with strong attention to detail.

• Proficient in Microsoft Office, particularly Excel and Outlook.

• Able to handle administrative work accurately and manage multiple follow-ups.

• Responsible, proactive and able to work independently.

• Good communication and interpersonal skills.

• Able to commit for the full 3-month contract period.

• Able to commit to working 5.5 work days (Monday to Saturday)