Parts Admin Assistant

PERFORMANCE MOTORS LIMITED; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Performance Motors Limited in Singapore is seeking a meticulous Parts Admin and Inventory Assistant to support parts ordering, inventory administration and invoice processing. You will help ensure accurate stock records, timely supplier payments and smooth day-to-day operations.

Key requirements include GCE O-Level, at least 1 year in logistics/document handling, strong Excel skills, and excellent attention to detail.

Qualifications

• Minimum GCE O-Level qualification or equivalent.
• Minimum 1 year of relevant experience handling logistic documents.
• Proficient in Microsoft Excel (Microsoft Office) and computer-based inventory systems.
• Strong attention to detail and accuracy in document processing.
• Able to prioritise tasks and meet operational deadlines in a fast-paced environment.
• Strong problem-solving skills and communication skills in coordinating with stakeholders.

Responsibilities

• Process parts orders, goods receipting and inventory transactions accurately within established timelines.
• Verify purchase orders, supplier invoices, packing lists and delivery documents, investigating and resolving discrepancies.
• Monitor backorders and outstanding deliveries, liaising with suppliers to provide timely updates to operations teams.
• Prepare daily ordering and receipting reports, maintain digital records and ensure supporting documents are properly filed.
• Submit supplier invoices and documentation to Finance, ensuring accuracy and compliance with payment requirements.
• Coordinate with warehouse, operations, suppliers and Finance to resolve pricing, quantity, stock and delivery variances.
• Maintain inventory accuracy through monthly cycle counts, stock reconciliations and support for periodic stocktakes.
• Support urgent local purchases, supplier sourcing, parts master creation and inventory record maintenance.
• Administer related operational activities including claims processing, stock adjustments and departmental documentation.
• Manage multiple recurring workflows while maintaining high standards of accuracy, compliance and service delivery.

Skills

Microsoft Excel

Attention to detail

Accuracy in document processing

Prioritise tasks

Communication skills

Problem-solving

Coordination with stakeholders

Logistics documents experience

Education

GCE O-Level

Job description

Build the Future of Automotive with Us.

Since 1979, Performance Motors Limited (PML) has been an authorised dealer of BMW cars and official importer for BMW Motorrad in Singapore. As a long-time partner of this German luxury automotive brand, PML has come to be associated with great performance, driving pleasure and service excellence.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

What You’ll Be Doing

As a Parts Admin and Inventory Assistant, you'll support automotive parts ordering, inventory administration and invoice processing to ensure accurate stock records, timely supplier payments and smooth day-to-day operations. This role requires strong attention to detail, effective coordination across teams and the ability to manage recurring operational deadlines.

• Process parts orders, goods receipting and inventory transactions accurately within established timelines.

• Verify purchase orders, supplier invoices, packing lists and delivery documents, investigating and resolving discrepancies.

• Monitor backorders and outstanding deliveries, liaising with suppliers to provide timely updates to operations teams.

• Prepare daily ordering and receipting reports, maintain digital records and ensure supporting documents are properly filed.

• Submit supplier invoices and documentation to Finance, ensuring accuracy and compliance with payment requirements.

• Coordinate with warehouse, operations, suppliers and Finance to resolve pricing, quantity, stock and delivery variances.

• Maintain inventory accuracy through monthly cycle counts, stock reconciliations and support for periodic stocktakes.

• Support urgent local purchases, supplier sourcing, parts master creation and inventory record maintenance.

• Administer related operational activities including claims processing, stock adjustments and departmental documentation.

• Manage multiple recurring workflows while maintaining high standards of accuracy, compliance and service delivery.

Who We’re Looking For

• Minimum GCE O-Level qualification or equivalent

• Minimum 1 year of relevant experience handling logistic documents (Prior automotive experience Will be a plus)

• Proficient in Microsoft Excel (Microsoft Office) and computer-based inventory systems.

• Strong attention to detail and accuracy in document processing.

• Able to prioritise tasks and meet operational deadlines in a fast-paced environment.

• Strong problem-solving skills and communication skills in coordinating with stakeholders.

Why Join Us at Sime Motors?

• Be part of a trusted brand with a regional footprint

• Work with cutting-edge automotive technology

• Grow your career in a supportive, performance-driven culture