ADMIN ASSISTANT

Martino Agency; Singapore; On-site; SGD 42,000 - 90,000; Full time

Job summary

Martino Agency is seeking an administrative manager to oversee office operations and lead the administrative team in Singapore. You will hire, train, evaluate staff, and refine policies, systems, and procedures to keep the office running efficiently.

You will supervise daily operations, manage budgets and payroll with the finance team, plan events, and ensure equipment and supplies are maintained. Strong leadership, communication, and multitasking abilities are essential for success in this role.

Qualifications

• Strong leadership and time, task, and resource management skills.
• Excellent problem-solving and communication abilities.
• Proficiency with MS Office and office technologies.
• Ability to plan for and track multiple projects and deadlines.

Responsibilities

• Oversee day-to-day operations of the administrative department.
• Hire, train, and evaluate administrative staff; develop policies and procedures.
• Monitor budgets, payroll, and expenses with accounting/management teams.
• Ensure supplies and equipment are maintained and stocked.
• Plan and coordinate office events and training sessions.
• Maintain organized information systems and filing.
• Drive special projects and track progress toward goals.

Skills

Leadership

Time management

Resource management

Problem-solving

Communication

MS Office

Project coordination

Tools

MS Office

Job description

We are searching for a perceptive, creative administrative manager to oversee office operations and administrative staff members. The administrative manager will hire, train, and evaluate administrative team members; develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers andfiling systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

Qualifications:

• Experience in a related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem-solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.