Admin Assistant

Clover 769 Pte. Ltd.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Benefits offered by this job

Staff discount on accommodation

Staff discount on food & beverages

Job summary

BEAT. Hostel seeks an organised Admin Assistant to run the day-to-day back-office for its Singapore hostels. You will be the central point for HR administration, operational documentation, compliance, and basic finance tasks. The role suits someone meticulous, highly organised and able to manage multiple priorities in hospitality.

You will handle HR letters, work passes, payroll processing, and record-keeping while supporting hotel operations and finance functions across properties in Singapore.

Qualifications

• Proven experience as Administrative Assistant or in a similar role.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Attention to detail and accuracy in all work.

Responsibilities

• HR Administration: manage leave, attendance, payroll and CPF contributions.
• Operations Administration: maintain records, reports, invoices, and compliance submissions.
• Finance Administration: issue invoices, track payments, reconcile receipts.
• Handle filing (physical and digital), data entry and general office administration.
• Support HR/Operations team with ad-hoc tasks as required.

Skills

Administrative support

English communication

Time management

Attention to detail

Education

High school diploma

Tools

Microsoft Office

Job description

Job brief

We are looking for a organised, detail-oriented Admin Assistant to run the day-to-day back-office of our hostels. You will be the central point for HR administration, operational documentation and compliance, and basic finance functions. The role suits someone who is meticulous, highly organised and able to manage multiple priorities in the hospitality industry.

About BEAT. Hostel:

• We run four backpacker hostels in Singapore, and a fifth hostel in downtown Bangkok!

• A diverse team who shares a common love of backpacking, travel, and meeting people from all sorts of background, culture and language.

• We have been doing this for almost 10 years now and loving every day of it!

Key responsibilities

You will be responsible for various adminstrative duties to support HR, Finance and Operations Functions of the Company.

1. HR Administration

• Manage leave and attendance: track annual, medical and other leave, consolidate attendance records, and reconcile with payroll.

• Process monthly payroll and salaries, including overtime, allowances and deductions; issue payslips.

• Compute and submit CPF contributions by deadline; handle year-end tax filings where applicable.

• Prepare and issue HR letters such as employment contracts, confirmation, promotion, warning, and other employee-related letters.

• Apply for, renew and cancel work passes (e.g. Work Permit, SPass, Employment Pass) through MOM, and track expiry dates.

• Arrange and renew worker insurance for foreign workers; process claims and keep policy records current.

• Maintain and update accurate staff records in the HR system, ensuring data accuracy and completeness.

• Other HR administrative tasks

2. Operations Administration

• Maintain and update records, reports, documents, invoices with contractors, suppliers and service providers.

• Support compliance for hotel operations: licence applications and renewals, fire safety certification and inspections, and other official submissions to relevant authorities.

• Prepare weekly & monthly reports (revenue, occupancy, reviews, etc.) for each property.

• Handle filing (physical and digital), data entry and general office administration.

• Provide other administrative support to the Operations team.

3. Finance Administration

• Issue & track invoices, follow up on outstanding payments, and reconcile receipts (including OTA).

• Verify supplier invoices, match against purchase records, and maintain updated records.

• Provide supporting data to management for month-end and year-end closing.

Requirements

• Proven experience as an Administrative Assistant or in a similar administrative support role

• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills in English

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software

• Attention to detail and accuracy in all work

• Professional demeanour and the ability to work collaboratively with colleagues at all levels

• Ability to maintain confidentiality and discretion when handling sensitive information

Why Join BEAT.?

• Vibrant work environment and a young diverse team

• Opportunities for growth within our expanding hospitality brand

• Staff discount on accommodation and F&B across our properties