Admin Assistant

AARROW TECH PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A manufacturing firm in Singapore is seeking an Administrative Assistant to support daily operations. The candidate will manage documents, assist in procurement, and communicate with clients and suppliers to ensure timely deliveries. Strong skills in MS Office and effective communication are essential, alongside an ability to organize multiple tasks efficiently. This role promises a competitive salary and a friendly team culture.

Benefits

Competitive salary package

Transport allowance

Training opportunities

Friendly team culture

Qualifications

• Proficient in MS Office applications including Word and Excel.
• Excellent communication skills with clients and suppliers.
• Strong organizational abilities to manage multiple tasks.

Responsibilities

• Manage filing, data entry, and document organization.
• Assist with creating and processing purchase orders.
• Coordinate with suppliers to track orders and maintain inventory.
• Respond to phone calls and emails regarding delivery schedules.
• Prepare safety and compliance reports for regulatory authorities.
• Coordinate delivery schedules with transport providers.

Skills

Proficient use of MS Office applications

Strong communication skills

Organizational skills

Job description

About Us

We are a growing electroplating and plating of metal product factory based in Singapore, supplying specialty plated metal products to local industries. We are looking for a dedicated Administrative Assistant to support daily operations and ensure smooth office management.

Job Summary

You will support daily office operations by managing documents, assisting procurement and logistics, and communicating with clients and suppliers to ensure timely deliveries and compliance with safety regulations.

Responsibilities

• Manage filing, data entry, and document organization to maintain accurate office records
• Assist with creating and processing purchase orders to support procurement activities
• Coordinate with suppliers to track orders and maintain inventory records
• Respond promptly to phone calls and emails to provide clear information on delivery schedulesCommunicate effectively with clients and suppliers in Mandarin and Chinese to facilitate smooth transactions
• Prepare and maintain safety and compliance reports required by regulatory authorities
• Coordinate delivery schedules and liaise with transport providers to ensure timely shipments

Required competencies and certifications

• Proficient use of MS Office applications (Word, Excel) to complete administrative tasks
• Strong communication skills to interact with clients, suppliers, and team members
• Organizational skills to manage multiple tasks and maintain accurate records

Preferred competencies and qualifications

• Detail-oriented approach to ensure accuracy in documentation and reporting
• Ability to work independently while contributing positively within a small team environment

Other Information

• Competitive salary package
• Transport allowance
• Training opportunities to learn industry-specific compliance and safety practices
• Friendly team culture with supportive colleagues and management
• Location: BUROH STREET, JTC SURFACE ENG HUB @ BUROH ST, SINGAPORE